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RG 16

Note: RG 16 also includes accessions 80-028 (extent: 20 cm); 80-029 (extent: 13 cm); 81-006 (extent: 12 cm); 84-003 (extent: 1 item); 97-007 (extent: 32 cm)

Extent: 1.3 m

Access: Open


RG 16

TRENT UNIVERSITY. STUDENTS

Introduction

This is an artificially created fonds. The records concern student activities and are comprised mainly of Trent Student Union and Commoner files. The papers in RG 16 cover the years 1969-c.1993. Part of box 2, boxes 3-6, and a pile of loose documents are not yet accessioned. (Note: Included with the Commoner papers in Box 2 are curricula vitae for applicants to Commoner positions. These have been included with the permission of the applicants).

Also included are Trent Student Union papers which were accessioned as 80-028 and 81-006; Broadcast Board Committee papers, 1968-1971, accession 80-029; the first student register, 1964, accession 84-003; and the Trent Concurrent Education Student Association fonds, 1983-1996, accession 97-007.


TRENT STUDENT UNION fonds

80-028

Extent: 20 cm

Access: Open

Introduction

The Trent Student Union (TSU) was created in 1972. The objectives of the Union were to "... represent the interests of the student to the administration of the University; to give recognition and financial support to student clubs, organizations, and societies within the University; to study the academic and physical growth or decline of the University and to make suitable recommendations to the appropriate bodies; to represent the TSU to other student governments, to the municipal, provincial and federal levels of government, and to other organizations outside the University; and to foster in students an awareness of community, provincial, national and international issues and to promote action in relation to these issues." The TSU executive was composed of one elected representative from each college and the remaining members were elected by the general membership of the TSU. It was comprised of 13 members in total: Chairperson, Commissioner for Internal Affairs, Commissioner for External Affairs, Commissioner of Finance, Commissioner for Academic Affairs, the Recorder, five College representatives, and two TSU senators. (Taken from the TSU Constitution). In 1995, the TSU ceased to exist. Students voted in the Trent Central Student Government. During the application of Incorporation as a non-profit corporation, the new TCSG was informed that they could not be a government. Therefore, the new name of Trent Central Student Association was chosen.

Box 1

Folder              

1: Constitution and executive lists, n.d., 1978-1979

2: Minutes, 1972-1975; Ed Arundell's campaign statement, 1972

3: Minutes, 1974-1979

4: Minutes, April 1979 - January 1980; Ontario Federation of Students position papers; TSU Newsletters; correspondence; revised and proposed constitutions (Provenance: Barry Schmidl, O.C. representative on TSU)

5: Financial statements and requests from TSU - supported student clubs and groups (with correspondence on a variety of matters), 1972-1975. Includes some TSU budgets and related matters

6: Correspondence received, 1975-1976

7: Paste-ups for posters, etc. (1978)

8: TSU budgets and financial statement, 1978-1979

9: Correspondence re special issues of TSU concern, 1976-1979 (see also correspondence of Paul Mason in box 2) 

Box 2

Folder              

1: Handbook Committee: minutes, proposals for layout, design and content

NOTE: Records received from John Barker, April 1980

2: TSU minutes

3: University-financial information

4: Constitutions

5: TSU finance

6: Rules of order

7: Peterborough Waterfront Development

8: Ontario University System

9: Other student unions

10: Interest groups (internal)

11: Media

12: Fees

13: Correspondence, 1978-1979

14: Canada Works Program

15: Correspondence (Paul Mason, letters sent)

16: Correspondence (Paul Mason, letters received)

17: Speech and motion to Senate, 1979

18: Miscellaneous: health services study print-out; Gays and Mayor Wasson; clippings


TRENT STUDENT UNION fonds. ADDITIONS

81-006

Extent: 12 cm

Access: Open

Box 1

Folder              

1: Account 100079, 1977-1978

2: Account 100079, 1978-1979

3: Correspondence, 1979-1980

4: Budget, 1978-1979

5: Budget, 1979-1980

6: Finance

7: Financial records, 1978-1979

8: Finance Commissioner: correspondence, 1978-1979

9: Invoices (unpaid)

10: Minutes, 1978-1979

11: Minutes, 1979-1980

12: Minutes, 1980-1981

13: Occupation, 1981

14: Ontario Federation of Students

15: Senate Budget Committee


TRENT CONCURRENT EDUCATION STUDENT ASSOCIATION fonds

97-007

Extent: 32 cm

Access: Open

Box 1

Folder

1: Trent University Teacher Education Society (TUTES) fiscal documents, 1983 - 1988

2: TUTES administrative documents, 1988 - 1989

3: TUTES administrative documents, 1991 - 1992

4: Concurrent Education Student Association (CESA) President's records, 1992 - 1993

5: CESA Minutes, and other miscellaneous administrative records, 1992 - 1993

6: CESA President's records, 1993 - 1994

7: CESA Minutes and other miscellaneous administrative records, 1993 - 1994

8: Miscellaneous documents including constitutions, student listings, newsletters, etc., 1988 - 1996

9: Senior Federation Representative binder, 1990 - 1994

Loose in the box:

Four binders:

The " Red Apple" archives, 1981 - 1994

Financial archives, 1985 - 1990

Presidents records, 1994 - 1995 and 1995 - 1996


RG 16

TRENT UNIVERSITY. STUDENTS

NOTE: Box 1, Box 2 folders 1-7, and the RG 16 folder in the Large Materials Cabinet - Drawer 47 deal solely with records of The Commoner, a Trent University pub.

Box 1

Folder

1: "Barber File": notes and documents compiled by Alan Barber, 1988, relating to the compilation of research materials for a history of the Commoner, Trent University

2: - Trent Fortnightly, April 17, 1979

- proposal for an extra-collegiate meeting place on campus

- Commoner constitution

- letter of December 3, 1969, THB Symons

- financial organization of the Commoner, n.d.

- Commoner committee minutes of meetings, 1969

- correspondence re conversion of house into pub

- correspondence July 23, 1971 re liquor licence

- correspondence re property lease 1971, 1974

- correspondence re property insurance, 1970

- photocopy of agreement between Trent University and Commoner, 1969

- photocopy of letters patent, 1969

- photocopy of survey and agreement between Canadian General Electric and Trent University re lease of property, 1969

- draft lease between Commoner and Trent University, 1986

3: Questionnaires returned by persons formerly associated with the Commoner:

- Richard Johnson

- James Moon (includes additional material: posters, advertisements, performer photographs and agreements)

- Ann Damude

- Alan Barber

- Stu Butts

- Bill de Geus

- Geoff Tomlinson

- John Rymes

- Iain Dobson

- Geoffrey Eathorne

- Darren Huston

- Doug Brown

- Marcus Bruce

4: - Staff training manual, 1985-1986

- manager job description, 1985-1986

- executive job descriptions, n.d.

- proposed job description for staff/board members, n.d.

- proposed job interview questions, 1985-1986

- criteria for manager hiring, 1985-1986

- proposal for hiring procedure, 1985-1986

5: Minutes of board meetings, 1985-1987

6: Financial statements (audited): 1970-1986 (1976 and 1981 not included)

7: Campus Canada, Spring 1987, featuring item on the Commoner; correspondence pertaining to this article

- pub committee report, 1985

- memoranda, 1986

- staff instructions, 1984

- executive summary, [1984]

- correspondence and legal papers relating to appointment of trustee

- proposal for the restructuring of the Commoner board of directors

8: Financial and tax records: correspondence and memoranda, 1972-1986

9: - Commoner presidents' year-end reports, 1985, 1986

- staff list, 1986-1987

- correspondence re financial statement, 1979

- correspondence re liquor licensing and billing

- correspondence and plans for a proposed extension, 1972

- art work for logo

- staff photographs

- letterhead

- publicity materials

- blueprints

- miscellaneous materials including "Commoner Lore" and "Some Information about the Commoner" 

Box 2

Folder

1: Correspondence and minutes, March 1987 - April 1989

2: Minutes, correspondence, etc., September 1989 - April 1991

loose on shelf: Photograph album entitled "The Commoner - 1989-1990" (dedicated to the Commoner staff, 1989-1990)

NOTE: See Trent University Photograph Collection Box 14 Folder 56 for additional Commoner photographs

NOTE: Folders 3,4,5 were added February 12, 1992

3: Minutes, September 1990 - April 1991

4: V.P.P. report for 1990/1991; 3-page paper relating to the upcoming 1990/1991 year; staff list 1990-1991 plus list of staff addresses

5: 3 example resumes as required by the Commoner executive and hiring committee for manager positions

NOTE: Folder 6 was added April 6, 1992

6: Paper entitled "Recommendations, reflections, and my resignation" by Nancy Robinson, [1992]

NOTE: Folder 7 and items in the Large Materials Cabinet Drawer 47 were added September 30, 1993

7: Assorted photographs and Commoner bursary receipt

Large Materials Cabinet - Drawer 47:

Commoner posters under Karl Walsh, 1991-1992

Commoner posters under V.P.'s Bill de Geus, 1984/1985, and Michelle Broe, 1985/1986

Commoner posters under V.P. Vince O'Brian, 1986/1987, 1987/1988

Commoner posters under Audra Lukach, 1988 (resigned November 20, 1988)

Commoner posters under Brian White, 1988/1989

Commoner posters under Jill Clarke, 1989/1990

Commoner posters under V.P. Jamie Draves

Commoner posters under V.P. Dawn McAlpine, 1988/1989

Commoner posters under V.P. Debbie Warmington, 1990 (resigned October 28, 1990)

NOTE: Folder 8 added September 2003

8:  Moratorium 1973 re educational cutbacks - Pres. Nind statement, etc.

Items added May 2009: Trent Central Student Association, Policy Book 2008-2009 and Policy Book 2009-2010

Items added February 2014: Shinerama certificates (1999; 2000); also 15 photographs of Shinerama activities. These materials were received via Fenna Green, 2012 Shinerama co-chair. Note: The final Shinerama campaign held at Trent University was in September 2012.

Items added June 2014: Two boxes of Trent Central Student Association (TCSA) minutes and agendas, 1995-2013. These materials were organized and delivered by Braden Freer, President, TCSA, in June 2014.

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