RG 53
NOTE: Boxes 1-43 were organized and an inventory spreadsheet prepared through the assistance of the office of the University Secretariat. The record below is compiled of information extracted from the spreadsheet. A hard copy of the more detailed spreadsheet is located with the collection.
EXTENT: 14 m
ACCESS: Restricted.
Introduction
The University Secretariat provides the governing bodies of the University with administrative services, research and analysis, and general support. The office manages the senior academic appeals process and supports presidential searches. The Secretariat is a resource for members of the University community, providing information and counsel on Senate and Board of Governors policies, procedures, precedents and records.
The Secretariat also plays a significant role in the development, promulgation and interpretation of Trent University policies and procedures and oversees the management of institutional (non-academic/non-research) records for the University.
The Secretariat acts as the University's advisor and agent on the application of access to information legislation. The University's Privacy Protection/Freedom of Information Officer and administration of the University's responsibilities under the Freedom of Information and Protection of Privacy Act are located within the University Secretariat. (Taken from University web site, 5 October 2012).
Box 1
Academic departments
Aboriginal Education (see also Native Studies & Aboriginal Education Council
Administrative and Policy Studies, 1997-1998
Canadian Studies - Summer Explorations in Canadian Culture (SECC) (was called Summer Institute), 1996-1998
Canadian Studies: includes directions to Wanapitei, 1968-2000 (note: Joint Trent-Carleton Ph.D. program in Canadian Studies filed in Graduate Studies)
Chemistry, 1996
Classical Studies: departmental reviews, 1984-1993
Comparative Development Studies, 1994
Environmental and Resource Studies: evolution of the program, 2003-2004
Forensic Studies: evolution of the program, 2003-2004
French: French as a Second Language Program (FSL), 1983-1988
Frost Centre, 1983-1999
Geography: Chairman’s reports, 1989-1993
History: program overview, 2006
INSTRUCT (Inter-American Network for Studies & Training in Natural Insurance), 1982-2004
Modern Languages: external review, 1988; appointments
Native Studies: Ph.D. proposal included, 1987-1997
Politics: growth strategies, 1998; relocation of a faculty, 1985
Psychology: MOU, 2001
Teacher Education Concurrent program (includes School of Education): development of program, 1988-1989
TISPOC (Trent Institute for the Study of Popular Culture): development of program, 1988-1989
Women’s Studies: approval of program, 1986
Academic Policies and Services
Academic Advisory System: mid-year review, 1986-1999
Academic Advisory System: includes 1987 Task Force Report; also Senior Tutors; Senate Sub-Committee, 1987; 1991
Academic Discipline: includes Academic Dishonesty paper by J. Neufeld, May 2007; policy on scholarly misconduct, 1995
Academic Freedom: AUCC draft Statement on Academic Freedom and Academic Responsibility, 1994
Academic Innovation Fund: correspondence re fund and recipients, 1985-1995
Academic Planning: includes J. Stubbs "Green Paper" 1992-93; includes Summer Session; see also PPPSC
Academic Programs: includes J. Stubbs "Green Paper" 1992-93; includes Summer Session, 2001; see also PPPSC
Academic Quality Reviews: OCUA Advisory Memorandum 93-VI, 1993
Box 2
Academic Secretaries: Appointments and guidelines, 1990-1994
Academic Skills Centre: includes Workshop Manual copyright permit, 1984-1997
Academic Staffing Plan, 1986-2002
Academic Standings, 1990-2003
Centres of Knowledge, 2008
Certificate programs: includes non-credit certificate programs, 1999-2002
Committees: student representation on program committees, 1999
Continuing Education (Oshawa): 1992-1993
Degrees: 19-course Bachelor of Arts; Degree Completion Accord, 1992-1999
Degrees: degree granting guidelines, 1997
Degrees: degree granting act from provincial government, 1986-1995
Degrees: degree granting institutions, proposals and Trent responses, 1987-1991
Graduate Studies: Five Year Graduate Plan; Trent/Queen’s Agreement, 1981 review of Differentiation Grant & Grad Studies; Policy and Procedures for Appointment of Graduate Faculty; Graduate Education at Trent; a discussion document on the future of graduate studies by Chris Metcalfe; AUCC Commercialization of University Research paper see AUCC; reports; Review of the Office of Research & Graduate Studies, 2004
Graduate Studies: Methodologies Program; includes information on name change to: MA Program in Theory, Culture and Politics, 1987-2001
Graduate Studies: Modelling, 1990-1993
Graduate Studies: Native Studies (Ph.D.), 1996
Graduate Studies: Environmental & Life Sciences Graduate Program-May 08, previously known as Watershed Ecosystems (WEGS) (Ph.D.), 1992-2008
Graduate Studies: new programs and proposals
Interactive Learning Centre: 1990-2003
Joint Programs – Trent/SSFC: includes Nursing B.Sc.N. program, Museum Studies, MNR - Partnerships (Trent/SSFC/MNR); Articulation Agreements 2000 - Terrain & Water Resources Technology / Fish & Wildlife Technology / Ecosystem Management Technology; Fleming Discussion Paper and Trent/Fleming Partnership Development
Lecture series: Bank of Montreal, Margaret Laurence, Morton, Ryle, Shepherd, 1996-2002
Box 3
Part-time Studies, 1992
Partnerships: University of El Salvador, 1992
Plans and Programs: Policy on Undergraduate Program Review, 1997; Report of the Auditors on Undergraduate Program Reviews at Trent University, March 2001
Plans and Programs: Graduate Students Association constitution, 1973
Plans and Programs: long range planning; Long Range Planning Commission, 1988, 1986-1988
Shad Valley Trent, 2004
Green Paper, Academic Planning, 1992
Trent Centre for Community-Based Education (TCCBE, est. 1997), 1998-2001
Trent International Program (TIP); includes recruitment, Canadian Education Centre Network, Leonard Conolly Interim Director July 1, 2001 to June 30, 2002, 1996-1999
Undergraduate program reviews
Administration
Administrative Computing; various studies, 1983-1996
Alumni Affairs: includes Alumni Association material; prize nomination, 1992-2003
Communications Department, 1990-2002
Conference and Hospitality Services, 1990-1997
Counselling and Careers Centre, 1987-2002
History of Trent: includes a copy of A Vision of Trent; summary of articles in the Peterborough Examiner in February, 1963; To meet the increasing demands a new University is founded (a publication of the Founding Fund); Tom Symons’ remarks at the official opening in October 1964; an excerpt from the Trent University Calendar of the first academic year, 1964-65, 1969-2002
Library – University Librarian, 1991-1997
Library – University Librarian searches, 1996
Library – Bata, 1999-2003
University Archives – Acquisitions, 1982-1997
Box 4
Audits
Accountability, 1994-1996
Auditors, McColl Turner: audit plans, 1982-2008
Auditors, McColl Turner: audit plans, 1989-2004
Auditors, McColl Turner: audit plans and reports, 1981-1990
Auditors, McColl Turner: audit plans and fees, 1989-2008
Provincial audits: includes McColl Turner correspondence, 1986-2003
Revenue Canada (Canada Revenue Agency), 1997
Safety Audit, 1991
Statutes and regulations, audit act, orientation of revised Audit Act, Bonnie Paterson submission, 1991-2001
Awards and recognition
Bursaries, 1986-1998
Eminent Service Award Policy, 2008
Prizes: academic awards, Governor Generals’ Medal, 1988-1998
Prizes: Bagnani Medal, 1985-2007
Prizes: High school (Trent 25th Anniversary; Trent Excellence in Science), 1992
Prizes: Molson Prize, 1990
Prizes: Robinette Prize, 1991
Prizes: Tyler Prize, 1989
Prizes: Royal Bank Award, 1991
Prizes: Symons Medal, 1972-1999
Scholarships: Ashley Fellowship, 1986-2005
Scholarships: Rhodes Scholarship, letters of support, 1972-1993
Vogrie: Bagnani estate, Bagnani Scholarship Fund, Bagnani, Mary Stewart, 2001
Box 5
Board of Governors
Best practices, 1998-2008
Governance: Board representation, 1992
Records managements: microfilm estimates, 1988-2004
Scholarships: Trudeau Foundation scholarships, nominations, 2003-2004
Strategic plans: Special Needs Office, Learning opportunities task force (LOTF) - includes LOTF funding, Ontarians with Disabilities Act, 2001, Trent University Annual Accessibility Plan, MTCU, Special Needs Funding, 1966-2006
Budgets and Plans
Alternative revenue generation, 1988
Athletics: Canadian Hockey Summit, March 1999; renaming of Athletic Complex to PSB Wilson Building; athletics master plan presented to the Board in June 2004, Extension of Sports Medicine clinic Lease Agreement, November 2007, Policy on Trent's participation in inter-university awards, Business Plan: Athletics Expansion and Redevelopment, January 2009, 1974-2009
Capital plans, 1989-1990
Capital projects: Bookstore
Privatization of universities, 1996
Budget, operating: College, Housing and Food Services, 2000
Budget, ancillary, 1998-2004
Reports: Registrar’s office, annual reports, report to the Board of Governors, 1997-2007
Reports: Registrar’s office, reports to Senate, 1987-2007
Reports: Registrar’s office, pre-registration review, 1982-1990
Standards: Registrar’s office, Admission standards; entrance standards / rustication standards, includes The Pre-registration process a handbook for continuing students and academic advisers 2004-2005 Fall /Winter Session, 1995-2006
Box 6
Capital projects: child care facility, First People’s House
Capital projects: funding updates
Capital projects: library
Capital projects: library – library reclamation, 1991-1993
Capital projects: MNR
Capital projects Otonabee College renovations
Capital projects: Science facilities
Capital projects: Staging Building expansion (Blackburn Hall), 1988
Capital projects: University Centre (Student Centre), 1996; students space, 2000 – includes non-academic student activity space briefing note, 2003
Budgets, fees and enrolment
Budget, operating: financial projections, includes deficit projections; Framework for managing the cumulative deficit, June 2001 (Deficit Reduction Plan), 1995-2001
Budget, operating, 1991-1998
Budget, operating: appropriations, 1983-2002
Budget, operating: strategic investments, 2000
Budget administration: senior officer’s envelopes, n.d.
Enrolment administration: enrolment corridor signoff, 1995
Enrolment administration: enrolment reporting; Registrar’s report to Senate, 1991-2009
Enrolment planning: enrolment planning group, 1991
Enrolment planning: reports, 1980-2005
Fees and tuition: fee invoicing system; fee payment policy and procedures, 1998
Fees and tuition: Graduate: includes graduate VISA student tuition fees; annual differential fee waivers, 1990-1996
Fees and tuition: tuition reform issue, deregulation, 1988-2002
Fees and tuition: ancillary fees, compulsory and non-compulsory; residence fees / meal plan fees/convocation fees; TCSA document on college fees and strategic plan presented to the Board March 26, 2004, 1982-2005
Box 7
Fees and tuition: international students, 1981-1997
Fees and tuition: seniors, 1987-1994
Fees and tuition: Board of Governors support for undergraduate/graduate students, 1983-2007
Fees and tuition: other institutions, 1990-2001
Fees and tuition: supplementary fees, 1994-2004
Colleges
Argyle Street residence: Masters College & Seminary; includes lease, 1981-2003
Budgets and plans, 1990
Champlain College
College administrators
Catharine Parr Traill College
Julian Blackburn College
Lady Eaton College
Otonabee College
Peter Gzowski College
Committees – Academic: Aboriginal Education Council (AEC); ad hoc task force review of the recommendations in AEC’s 2003 report, 1992-2003
Box 8
Committees
Animal care, 1988-2005
Athletic, 1966-1993
Audit, 1989-1990
Bookstore, 1992-2002
Committee lists, 1993-1994; 2005-2006
Committee on Colleges, 1982-1996
Committee on University Honours, 1991
Community Advisory Council, 1994-1996
Continuing Education, 1987-2006
Copyright, 1985-1988
CUSP (Committee on Undergraduate Standings and Petitions); special appeals, 1984-2006
Committees Academic: Academic Administration (AHCAA) ad hoc, Hillman Report 1997
Committees Academic: Academic advising, 2004-2005
Committees Academic: Academic development; correspondence; Committee on Academic Personnel, 1988-1992
Committees Academic: Academic development, reports to Senate, 1986-2004
Committees Academic: Academic Planning, final report of the Academic Planning Committee, 1998-2006
Committees Academic: Academic Policy Committee, reports to Senate, 1990-1993
Committees Academic: Academic Scheduling, Advisory Committee on Academic Scheduling, 2001
Committees Academic: Academic Timetabling Practices & Procedures, ad hoc, 1988
Committees Academic: Admissions and Scholarships, Committee on Scholarships, Awards, Bursaries, and Financial Aid, subcommittee of Senate, 1986-2002
Committees – Building 2000 Steering Committee, 2000-2001
Box 9
Committee on Names, 1989-1991
Diploma programs, 1992-1994
Environmental Advisory, Presidential (PEAC), 1990-2002
Graduate Studies, reports and correspondence, 1989-2006
Introductory Seminar Week, 1982-2006
Library Services, 1988-2002
Nature Areas (stewardship plan), 1990-1995
Northern and Polar Studies: 1987-2001
Northern and Polar Studies, 1984-1996
Post-Secondary Anti-Harassment & Discrimination Project Coordinating Committee (PAHDPCC), 1995
President’s Budgetary Advisory Group (PBAG), 1992-1994
Box 10
PPPSC: Steering Committee, terms of reference and composition, 1995
PPPSC: approaches to teaching and learning, technology sub group
PPPSC: approaches to teaching and learning, 1995
PPPSC: college review study group, 1995
PPPSC: curriculum review study group, 1995
PPPSC: JBC Review Committee, 1994
Trent Consultative, 1997-1998
Trent University Supportive Education (TUSE), 1991
Trent University Association of Retired Persons (TUARP), 1991-2002
Committee – Health and Safety: Health and Safety, Joint, 1986-2005
Committee – Health and Safety, Joint: inspection reports, 1994-2003
Committee – Health and Safety, Senior Administration “working group”, 1991-1996
Committee – Human Resources: employment equity, 1988-2006
Committee – Human Resources: labour practices – apparel, presidential advisory, 2001
Committee – Human Resources: ad hoc tripartite pensions committee, 1984
Committee – Human Resources: pension, terms of reference, 1983-1998
Committee – Human Resources: performance indicators, task force on, 1994-2005
Committee – Human Resources: respect, rights & responsibility, task force on, 1991
Committee – Human Resources: Special Needs, 1981-1992
Committee – PAC (President’s Advisory Council), 1996
Committee – PAC: research policy, 1996
Committee – PAC: student conduct, presidential advisory, 1995
Box 11
Communications
Communications: condolence letters / obituaries, 1996-1998
Communications: cancellation on courses, 1985-1986
Communications: Fortnightly, 1982-1996
Communications: Trent statistics, 2005
Contacts
Contracts: CIDA, Jamaican North Coast Fishery Enhancement Project, 1982-2002
Contracts: college residence agreements, 1993
Contracts: Cultural Spaces Canada Program – Canadian heritage, 1988-2003
Contracts: Distance Education Centre, in partnerships with Bell Canada, 1992-2005
Contracts: Human Resources, human rights, TUFA agreement (discrimination and harassment clauses), 1994
Contracts: Imagine, n.d.
Contracts: miscellaneous, 1989-2008
Contracts: multi-year accountability agreement, 2006
Contracts: Native Management and Economic Development Program, 1988-1990
Contracts: student residence agreement, 1983-1984
Box 12
Senate: executive, reports to Senate; report from academic administration, 1999-2006
Senate: index, 1965-
Senate: membership, staff seats on senate committees, 1974-1984
Senate: Nominating Committee, 1989-2006
Senate: Planning Committee ad hoc 1997
Senate: Review Committee ad hoc, 1992; Stanford Report
Senate: Site Development Committee, and sub committee, 1986
Senate: Social Responsibility Committee; sub committee final report on the student / administration building, 1986, 1985-1994
Trent Art Collection Presidential Advisory Committee (TACPAC), 2000
Transportation, 1989-2003
Undergraduate Studies Committee, 2002-2006
University Planning - Ad Hoc Committee on University Planning; includes Building on Success November 2002 report by Torben Drewes; Ad Hoc Committee on University Planning 2001, 2001-2002
Vogrie: Bagnani estate; Alumni House, 1994-2001
World Wide Web Committee (WWW), 1995-1998
Box 13
External associations
Addiction Research Foundation, 1992
American Friends of Trent University, 1990-1991
Amnesty International, 1988
Anigawncigig Institute, 1984
Atomic Energy Control Board, licenses, 196?-1997
Canada Foundation for Innovation (CFI): Inc. Research Development Fund for small Universities, matching funds from Ontario Innovation Trust filed here (OIT), Incl. AUCC summary of key issues in the innovation and skills & learning papers, 1998-2002
Canadian Association for Irish Studies Newsletter, 1990
Canadian Institute Health Research (CIHR), 2002-2004
CANARIE: IT infrastructure, 1997
COFO-UO (Council of Finance Officers), 1989-1990
Commonwealth Universities Study Abroad Consortium (CUSAC), 1996
Conference Board of Canada: includes National Awards in Governance, 2001-2005
COU: Audits, report of Public Accounts Committee
CSAO: Steering Committee, 1993-1994
CSIS (Canadian Security Intelligence Service), 1987
Durham/Lakeshore Advisory Council: terms of reference, 1991
Friends of Ontario Universities, 1986-2002
Heritage Canada: internships, 1998
Industry study: DBRS-Rated Universities overview, 2004
United Nations International Network on Water, Environment and Health, 1995
External associations – academic
COU
COU: Academic Colleague, report to Senate, 1986-2004
COU: Acumen Research Group – university applicant study for Trent, 2000-2002
COU: Athletic awards, 2001-2002
COU: Council of Ontario Universities (COU), 1990-2004
COU: Network Ontario Implementation Task force, distance education and MET – open learning
COU: Office for Partnerships for Advance Skills (OPAS), 1996
COU: reports to Senate, 1998-2004
COU: reports to Senate, briefing notes, Academic Colleague reports, 1991-2006
COU: Status of Women Committee (Bonnie Patterson, chair from 1999 - ), 1985-1993
COU: Tuition fee reform discussion paper, 1993
Box 14
External associations
Kawartha World Issues Centre (KWIC), 1995
Kawartha Youth Orchestra
KawarthaNET, 1995
Kenner/Trent Twinning: partnerships for learning disabilities, 1990
National Association of University Board Chairs & Secretaries, 1996
National Library of Canada, 1988-2000
Natural Sciences & Engineering Research Council of Canada (NSERC): awards, 1995-2005
Ontario Innovation Trust (OIT): awards, 2003
Ontario-Quebec exchange projects: awards, 1996-2000
Ontario Public Interest Research Group (OPIRG), 1979
OUAC: application statistics, 1990-2002
Peter Robinson School of Music: 1985
Peterborough Architectural Conservancy Advisory Committee, 1992, 2005
Peterborough Downtown Business Improvement Area: letter re CPTC and PRC, 1996-2000
Peterborough Festival of Arts, 1988-1991
Peterborough Review, 1994
Peterborough Rowing Club, 1973 agreement for a parcel of land from the Crown
Peterborough, City of: Olympic Youth Camp, 2008; Vision 2010 Strategy, etc. 1988-2003
Royal Commission on Economic Union & Development: Brief, 1983
Trent Music Festival: Bacchus Inquiry Committee report (1990), 1990-2007
Trent Music Society
Trent National Centre for Music, Inc., 1989
Trent Radio, 2001
Trent Symphony Orchestra
Trent Valley Literacy Association, 1995
University Research Incentive Fund (URIF), 1990-1991
Worsfold Water Quality Centre (previously known as Water Quality Centre), 1998-2000
National Round Table on the Environment and Economy, 1994-1995
Ontario Federation of Students (OFS), 1987-1988
Ontario Heritage Act and Foundation, 1991-1995
Ontario Network Infrastructure Program (ONIP), 1994-1995
Regional Municipality of Durham (ERP), 1989-1991
SOCAN, 1992-1997
Box 15
Accountability, task force on; Broadhurst Report, 1993
Tri-County Behaviour Services: Advisory Committee, 1978-1989
Tri-County Behaviour Services: program agreement and amendments, 1984-1985
Tri-County Behaviour Services: rental agreements, 1984-1985
Box 16
Events, anniversaries and celebrations
Head of the Trent, 1994-1998
Orientation open house, 1996, 2000
External associations
External associations: CIAU, Athletics, 1993-1994
External associations – academic
Association of Commonwealth Universities, reports, membership
AUCC, 1985-2005
Confederation of Ontario University Staff Associations (COUSA), 1991
Hansen Report (1981), 1983-1990
Inquiries from other universities, 1982-2002
Lakefield College School, 1990-1995
OCUA: Arts & Science: 1987-1995
OCUA: Briefs and hearings, 1987-1995
Ontario Confederation of University Faculty Associations (OCUFA), 1970-1995
Ontario College of Teachers: accreditation, 2001-2005
Ontario Council on Graduate Studies (OCGS), 2003
University & Colleges: exchanges, articulation agreements, Queen’s University (Trent/Queen’s Teacher Education Program), 1988-2001
Box 17
University & Colleges: Nunavut Arctic College
University & Colleges: SSFC (Sir Sandford Fleming College)
University & Colleges: University Centre at Durham (UCD) (University of Ontario Institute of Technology, UOIT) (includes Durham - Trent - UOIT agreement and funding (was called DUC, DATE, EDUC'N)
Universities & Colleges: Wurttemberg University Student Exchange Program
Universities & Colleges: Year Abroad Program (YAP), includes Freiburg, Universite De Nantes
Box 18
Facilities management
Architecture Architectural Heritage Advisor
Art Inventory: Physical Resources has a data base of Art - inventoried in 1997-98
Buildings: Bata Library, Champlain College, Otonabee College, Peter Robinson College, Monture House, Staging Building
Contracts: Food Services
Contracts: Food Services - Marriott
Contracts: Food Services - Aramark, 1998-
Contracts: R & R labs (lease)
Drawings and diagrams: Maps, includes Campus Maps / City maps
Energy conservation: Rose Technology Group, 1988-1989
Government compliance: Liquor License, includes April 2007 document; future of liquor on campus, 1989-1990
Parking, 1986-2005
Policies and procedures: Mail Room, includes guidelines on identifying suspicious mail, 2001
Powerhouse, 1984-2007
Print shop, 1983-2001
Space planning: Grounds Management Plan, 1999- ; includes "Towards an Environmentally Healthy Campus 1999" / landscape management, 1999
Box 19
Design and construction: space usage, Blackburn Hall – planning, 1991-1993
Design and construction: space usage, inventory
Pubs
Pubs - Advisory Board
Pubs - Cats Ass (Otonabee)
Pubs - Ceilie (Champlain College)
Pubs – Commoner
Pubs - Crawpadies (Lady Eaton)
Pubs - Jolly Hangman (Peter Robinson)
Pubs - The Trend (Traill)
Space planning: Archaeology Centre,1983-1993
Space planning: Campus Store
Space planning: downtown student facility trust, 2003
Space planning: Environmental Sciences Centre (ESC), project planning, approvals and completion, 1987-1991
Space planning: Facilities Renewal, includes Deferred Maintenance and Facilities Survey, 2006; see/also Funding-Capital-Facilities R. for MET Funding, Facilities Renewal & Development Strategy, 2007-2014 approved by Board, June 21, 2007, Feb.1/08 Report on Deferred Maintenance to Board, 1991-2008
Space planning: Space Study, includes Space Utilization Study -- 1986 -- A Plan for the Future, Space Plan, Build 2000 Infrastructure Project, 2005 Non-Academic Student Activity Space, 1986-2000
Box 20
Space planning: Hydro Generation, includes Lock 22 / Hydro Dam / “Dam 22”/ Hydro Canal Project; GE Canada (General Electric) and Trent University history/relationship, 2000-2007
Space planning: Mackenzie Gallery (MacKenzie House), history of the building, 1984
Space planning: Nature Areas,1989-2002
Space planning: Off Campus Housing, pre-June 2001 in Archives, 1995
Space planning: Orange Hall
Space planning: Physical Plant Proposals, budgets, correspondence, 1983-1991
Box 21
Space planning: QA/QC Laboratory proposals, agreements, 1993-1994
Space planning: Rotary Greenway Trail, previously called Kawartha Rail / Trail (note: there is a file in the VP-Admin files called Land Development -Rotary Greenway Trail), 2000
Space planning: Theatre Trent, 1987-1995
Space planning: Twin arenas
Space planning: Wenjack Theatre, 1975-1992
Space planning: Wildlife Sanctuary,1995
Faculty
Appointments: Honorary appointments, categories and procedures, 1984-2006
Availability,1989-1990
Surveys: Surveys / Analysis/ Teaching Ratios, 1975-2004
Financial reporting
Performance indictors
General administrative files, 1981-2005
Insurance,1987-2007
Procurement policies: procedures, general files, 1982-1997
Fundraising and advancement
Foundation: Trent University, motion to wind-up June 21, 2007 by Board of Governors, 1993-2007
Foundations: Trent University Foundation, 1994-2007
Box 22
Government departments
Fair Tax Commission, 1993-1994
Federal: Department of the Secretary of State of Canada, Citation for Citizenship, 1990
Federal: Minister of Canadian Heritage and Status of Women; grant, First People's House of Learning Space
Provincial: Ministry of Environment & Energy; Dorset Research Station correspondence, 1992
Provincial: Ministry of Natural Resources – lease, 1996-1997
Provincial: Ministry of Natural Resources, s/a Capital Projects – MNR, relocation, 1995-2007
Provincial: Ministry of Natural Resources, partnerships with Trent; includes GIS - Geographical Information Systems, Institute for Watershed Science, 2008, previously known as Watershed Science Centre, 1991-1995
Provincial: MTCU, includes grants, formerly MET
Provincial: MTCU, includes grants, 1990-1991, 1991-1992, 1992-1993, 1993-1994, 1994-1995, 1995-1996, 1996-1997
Provincial: MTCU, Additional Qualifications (AQ) courses
Provincial: MTCU, Advisory Panel on Accountability, 1998-
Provincial: MTCU, Advisory Panel on Future Directions for Postsecondary Education (Smith report), 1996
Provincial: MTCU, ATOP (Access to Opportunities Program)
Provincial: MTCU, Double Cohort (Proposals)
Provincial: MTCU, Fair Funding for Universities Grant
Provincial: MTCU, Growing Ontario's Innovation System: The Strategic Role of University Research (Heather Munroe-Blum, Dec. 1999)
Provincial: MTCU, Increasing Degree Opportunities for Ontarians: A Consultation Paper
Provincial: MTCU, Investing in Students Task Force (2000 - final report called "Portals and Pathways, February 2001"…will study college & university administrative operations …" chaired by Jalynn Bennett (Administrative Review) (The COU Brief to the Ontario Financial Review Commission, April 12, 2000 is filed in the Auditor, Provincial file)
Provincial: MTCU, Leading Edge Technology Tax Credit (LET)
Provincial: MTCU, Ministry of Citizenship Culture & Recreation
Provincial: MTCU, News Releases / "Backgrounders"
Provincial: MTCU, Quality Improvement Plan - Annual filing (QIP), annual plan for the use of tuition increase money, due August 21
Provincial: MTCU, Restructuring Committee, 1992; Restructuring / Reshaping the Post Secondary sector
Provincial: MTCU, Submissions
Box 23
Provincial: MTCU, Open Learning
Provincial: MTCU, OSOTF (Ontario Student Opportunity Trust Funds)
Provincial: MTCU, OSOTF - Annual Filing (annual report on cash donations & pledges, revenues & expenditures, bursaries awarded) due June 30
Provincial: MTCU, Post-secondary Education Quality Assessment Board (PEQAB) (established in April 2001 to advise the Minister of Training, Colleges and Universities on the suitability of new degree programs… Chaired by Dale Patterson, 10 part-time members from academic, business, & students)
Provincial: MTCU, Reports Schedule, includes reporting requirements
Provincial: MTCU, Research and Development Challenge Fund, 1997- , (OCF) (R&D Challenge Fund ORDCF) & Canadian Foundation for Innovation
Provincial: MTCU, Tuition - Annual Filing (annual filing to Ministry on use of tuition increase for financial aid to students, due July 31; includes Tuition Fee Set-Aside Guidelines for Universities
Provincial: Office of the Premier - Rae Review, higher education discussions for review of the postsecondary education system, 2004
Government grants and funding
Funding: Differentiation Grant
Funding: Federal Government Knowledge Infrastructure Program; March 2009 Recommendation to the Board of Governors
Funding: Indirect Costs Program, 1998-2004
Operating Grants, 1991-1992
Operating Grants, 1997-1998
Operating Grants, 1998-1999
Operating Grants, 1999-2000
Operating Grants, 2005-2006
Operating Grants: Funding Formula, 1972-1995
Operating Grants: Funding Formula, Corridor Negotiation, 1989-1990
Box 24
Operating Grants, 1992-1993
Operating Grants, 1993-1994
Operating Grants, 1994-1995
Operating Grants, 1995-1996
Operating Grants, 1996-1997
Operating Grants, 2000-2001
Operating Grants, 2001-2002
Operating Grants, 2002-2003
Operating Grants, 2003-2004
Operating Grants, 2004-2005
Operating Grants, 2006-2007
Operating Grants, 2008-2009
Operating Grants - Funding Formula - Formula Review 1994; also called Resource Allocation Task Force, see also "Sustaining Quality in Changing Times"
Box 25
Health, safety and security
ERP: Emergency Closing Procedures; Emergency Bulletins, 1995-2004
ERP: Emergency First Response Team, 1990-1999
General administrative files, 1991-2008
Incident reports, 1994-1995
Safety audits: women, audit report and correspondence, 1991-1992
Women's Centre, 1985-1986
Human Resources
Awards and recognition: Employee Service Recognition, Task Force Task Force and Review, 2004-2005
Awards and recognition: employees, 25 years, 1989
Compensation and benefits: benefits, 1984-1999
Compensation and benefits: Employee Assistance program (EAP), includes contract), Employee Benefits, 1990-2001
Compensation and benefits Insurance – CURIE, 2008
Box 26
Compensation and benefits: Pension - Actuarial Report - SRA - TUFA Approved by Board, 1998-2009
Compensation and benefits: Pension - Annual Reports,1998-2007
Employer: Health Levy, 1989
General files, 1992-2007
Human Rights: plans and programs; educational Initiatives, 1994
Human Rights: Publications, 1997
Human Rights: Reports; includes Annual Reports; Harvest Weekend, 1997, 1991-2008
Human Rights: Statutes and regulations (Human Rights Code), includes proposed amendment of Bill 68 to provide a longer transition period for universities to meet the needs of Double Cohort students; includes Human Rights in the Workplace – Laurie Davis Consulting, April, 2001
Human Rights: Commission Complaints, 1990
Labour Relations: Academic Labour Relations Officer, 1985
Labour Relations:: Seniority Lists, includes OPSEU, 1994, 2003
Organizational analysis: Human Resources Organization & Staff Development, 1990's
Orientation and training: Employees Guide to Trent University
Orientation and training: Employees Orientation, 1994
Pay equity, 1990-1996
Payroll: Human Resources, 1989-1997
Box 27
Plans and programs: Voluntary Early Retirement - Costings (VP working file)
Plans and programs: Voluntary Early Retirement / Career Change (VER)
Task forces: Task Force on Advanced Training, Pitman Report (also called “No Dead Ends”)
Information technology services
Enterprise systems: Academic Computing, includes TACTIC, 1991-1998
Enterprise systems: Datatel, includes ODYSSEY Project info, 1996-2004
Enterprise systems: ESIS, Enhanced Information Systems, 2000
Enterprise systems: SIMS (Student Information Management System), progress reports, 1986
Information systems: Educational Computing Advisor, 1992
Information systems, 1992
Microcomputers, 1986-1993
Network management: Intranet (internal at Trent), Nov. 2005 - to include summary of board business for Trent Community, 2005
Network management: Networking & Technology, Telephones, 1983-1993
Box 28
Organization – historical: Computing and Telecommunications Services (CTS), pre 1998; internet access agreement
Land/property
Acquisition and development: CN Rail Line
Acquisition and development: Land Development, includes Land Inventory Project, April 24, 2000 / Endowment Lands, etc., 1986-2002
Acquisition and development: Land Development, History, includes George Hamilton's April 17, 1989 document on Campus Development, 1994
Acquisition and development: Land Development, History, 1986-1992
Acquisition and development: Land Development, Legal Opinions/Government policy (s/a Charities Accounting Act), 1989-2001
Acquisition and development: Land Development, Paul Weiser Development, 1992
Acquisition and development: Land Development Policies, Administrative Procedures, 2000
Acquisition and development: Land Development Proposals, 1992-1993
Acquisition and development: Oliver Property (on Pigeon Lake), re: James MacLean Oliver Ecological Centre,1999-2002
Acquisition and development: Property Transactions (sale of property - "beneficial ownership" concept explained)
Inventory Property: Building Inventory, includes Real Property Summary, 1988
Box 29
Acquisition and development: Land Development Proposals, 1989-2003
Acquisition and development: Land Development Subcommittee, includes Land & Property Reference Group 2003, also called Endowment Land Development Reference Group, 2003
Acquisition and development: Land Development,, Trent Real Estate Corporation (TREC) 1990
Acquisition and development: Land Development, UBC Real Estate Development, 1989-1993
Acquisition and development: Rail Line purchase, 1992
Acquisition and development: Windy Pine legal documents, 1982
Legal services
Commissioners for taking Affidavits, 1983-1995
Office of the President
Personnel files: Bonnie Patterson, includes 2008 letter to Senate from Board chair
Personnel files: Leonard Conolly (5th president -- January 1, 1994-June 30/97)
Personnel files: John Stubbs
Personnel files: Leonard Conolly
Personnel files: T.E.W. Nind (2nd President, July 1, 1972- December 31, 1979)
Personnel files: T.E.W. Nind
Personnel files: Bonnie Patterson, letters to the University Community
Personnel files: Bonnie Patterson, presentations, includes Environmental Scan, 1999
Personnel files: Bonnie Patterson (6th President - July 1, 1998 - June 30, 2004)
Personnel files: Presidential Review, Special Resolution III.4 = Annual Presidential Performance Review Process
Personnel files: David C. Smith (July 1, 1997 - June 30, 1998) (Interim)
Personnel files: John Stubbs (4th president, 1987-1994)
Personnel files: T.H.B. Symons (Founding President, 1962- June 30, 1972)
Personnel files: D.F. Theall (3rd President, January 1, 1980- June 30, 1987)
Plans and programs: Presidential objectives
Presidents Committee: fundraising, Academic Innovation Fund, 1987-1988
President’s reports, 1972-1988
Roles and responsibilities: presidential mandate
Box 30
Trent Magazine: Submissions (previously called Alumnus), 1984-1995
Office of the University Secretary
Incorporation: Coat of Arms, inquiry, 1983
Intellectual property: Copyright licences, 2007, renewals; background on copyright acts, 1984-2007
Intellectual property: Copyright, CANCOPY,1994-1997
Intellectual property: Patents, 1970-1998
Outreach
Promotions and sponsorships
Visitors to the University, 1970-1998
Planning
Administrative Goals & Objectives, 1984-2000
Capital plans: Capital funding, Canada/Ontario Infrastructure Works (COIW), 1994-1998
Capital plans: Capital funding, Facilities Renewal, 1992-2004
Capital plans: Capital funding, Superbuild Growth Fund, 1999, includes Superbuild Facilities renewal, Superbuild's Progress Report for the fiscal year 2001-2002 from the Government
Consultants: marketing, i.e. Marketing of Trent, Image of Trent, Image Focus Groups, Tony Whittingham's presentation to PEG, December 1999 on Positioning, Marketing, Communications, Recruitment, 1967-2007
Endowed Chairs & Professorship Program: Program approved by Board of Governors, February 1, 2008, Drain Chair in Ethics, June 2007
Institutional Gifts: requests for donations from the University, 1992-2002
Operating plan: Funding – Targeted, Faculty Renewal, 1985-1997
Organization: ITER (International Fusion Energy Research and Development) project, 1995-2003
Smith Commission (1991): Commission of Inquiry on Canadian University Education - Stuart L. Smith, Commissioner, 1998-1992
Box 31
Operating plan: Funding – Targeted, Aboriginal Education & Training Strategy, 1997-1999
Operating plan: Funding – Targeted, Campus Safety for Women, 1995-2002
Operating plan: Funding – Targeted, Program Adjustment Envelope, 1988-2001
Operating plan: Funding – Targeted, Accessibility, 1989-1998
Operating plan: Funding – Targeted, Special Needs Grant, annual reports the Ministry of Education, 1989-1998
Operating plan: Funding – Targeted, Pay equity1990-1999
Box 32
Organizational analysis: Institutional organization and reorganization (see also Presidential Objectives file), 1984-2000
Strategic plans: Adjusting Our Focus (1992
Strategic plans: Institutional Planning, includes 2008 Report Card; strategic research plan, 2000
Strategic plans: Mission statement, 1982-2000
Strategic plans: A Strategy for Trent University, 2003-2010; Strategic Directions paper by V.P. Academic Susan Clark, includes An Alternative Strategic Plan for Trent University 2003-2010 by Dwayne Collins TCSA president
Strategic plans: A Strategy for Trent University 2007-2014
Strategic plans: University Forum University Forums; includes Students Promoting Leadership at Trent Conference, 1999, begun as recommendation of TCC & Arthurs/Lorimer Report, 1998; includes Priorities & Tradeoffs: A Forum for Students, April 6, 2000, 1998-2000
Strategic plans: University Priorities, 1995
Policies and procedures
Code of ethics, computer ethics, 1988-1996
Completion of year
Conflict of interest, 2008
Donations by faculty, 198
Educational Equity, Initiatives, 1994
Employee computer purchase plan, 1989
Employment Equity
Environmental Policy, 2001
Ethics Policy: working document, October 2006
Examinations and Grading, 1991
FIPPA: Confidentiality of Academic Records, 1992
Flag Policy, 1996
Fraternities, 1988-1995
Guaranteed Housing Loan Policy, 1986
Health, safety and security: AIDS, 1987-1990
Health, safety and security: WHMIS (Health & Safety), training handbooks, 1989
Health, safety and security: Health and Safety Officer; Radiation Safety Officer; Annual Reports included, 1991-2004
Health, safety and security: Health and Safety Policy draft, 2005
Health, safety and security: Health Services (Student Health Services), reports, budgets, statistics, 1975-2001
Box 33
Health, safety and security: Sexual Assault Awareness
Health, safety and security: WalkHome Program, 1991-1997
Health, safety and security: Women's Safety: 1991-1993
Human resources: Absentee Policy (March 2004 – DRAFT), 2005
Human resources: Employee Code of Conduct, 1989
Human resources: Personal accounts, includes Multi Faith Calendar dates, 1998
Multi Faith Issues
Plagiarism, 1971-1988
Policy on Human Research Policy: includes inquiries from Richard Keefer, 1991
Political Leave, 1982, 1987
Postdoctoral Fellows & Visiting Scholars Policy: prepared by Chris Metcalfe March, 2003; includes backgrounder on endowed chairs, 2000
Postering, 1988-1995
Privacy and Freedom of Information, 1994
Public Space: Guidelines for the use of public space
Release of student information, 1992
Retirement, mandatory: 1985-2006
Retroactivity, 1981-2003
Smoking Policy, 1998
Theatre Usage Policy, 1975-1996
Transfer Credits, 1997
Trent Logo, 2003
Trent Participation in Inter-University Awards, 2007
Tri-Council Policy Statement on "Ethical Conduct for Research Involving Humans" Report to Senate of ad hoc Advisory Committee (revised April 1999)
Work stoppage, 1984-1986
Box 34
Research and development
Graduate Studies: Contract Research (overheads/policy); includes Research General); Strategic Research Plan, 2000
Graduate Studies Research Funds/Grants; Report on Faculty Research & Grad Studies - Travel Grants, 1981-2006
Graduate Studies Research Funds/Grants; Report on Faculty Research & Grad Studies - Travel Grants, 1981-2006
Reports Research Centres and Institutes: includes Chris Metcalfe’s report on Policy on Research Organizations March, 2003 (call up approved in 2001-02 for three years, bring forward in 2004-5), 2001-2003
Research & Graduate Studies: travel grants, 1985-1992
Searches and appointments
Decanal: Dean of Arts and Sciences, 1984-2001
Decanal: Dean of Research and Graduate Studies, 1999
Decanal: various, 1984-1993
Decanal: Search Committee. Interim Dean of Arts and Science, 1997-1998
Special Advisor to the President, 1999-2000
Vice-Presidents – Searches
Vice-Presidents (Academic): Reviews, 2007
Vice-Presidents (Academic), 1983
Vice-Presidents (Administration)
Box 35
Senate
Attendance lists, 2000-2006
Bylaws: By-laws, Rules, Procedures, 1994-2001
Composition, 1994-2001
Corporate governance: Senate; academic governance, 1993-1999
Correspondence, 1964-1999
Definitions: University professor, 1973-1992
Elections – Senate: Committees - Faculty & Staff, 1994-2001
Elections – Senate: Policies & Procedures, Committees - Faculty & Staff, 1997
Elections – Senate: Students, 1994, 1995, 2005
Meetings: Recording / Videotaping Meetings, information re "My Student Loan" - movie made in 2000 by Mike Johnston)
Meetings: Schedule of meetings, 1998-2007
Membership lists, 1995-2003
Orientation and training, 1997-2003
Plans and programs: Work plans, 1997-2007
Box 36
Students
Clubs and groups, 1988-1990
Elections – Senate: Enumeration, 1986
Financial aid: Student Assistance Fund (OSAP) (Aiming for the Top Tuition Scholarship Program see Scholarships), 2006
Handbooks, [2000]
Photo Directory, 1979-1991
Statistics: Student Numbers by College, 1989-1993
Student government Plans and programs: Central Student Association (CSA) 1995-; was Trent Student Union (T.S.U.), includes Trent Central Student Association (TCSA) 1997 spring referenda; includes Health Plan; note on November 2002 TCSA and College Cabinet presidents meeting with PEG
Student government: student surveys, 1991
Trent Debating Union, 1989-1993
Box 37
Budget & Plans
Revenue generation: Revenue Generation Task Force, 1991-1992
Committees
Physical Planning & Development Committee, 1991-1998
Board of Governors: Development, 1994-1998
Board of Governors: Advancement, 1998-2001
Board of Governors: Advancement and Communications, 2001-2004
Board of Governors: Advancement, 2004-2005
Board of Governors: Labour Relations, 1984-1985
Board of Governors: Human Resources, 1995-1998
Board of Governors: Nominating Committee, 1972-1998
Board of Governors: Nominating and Governance Committee, 1998-2000
Board of Governors: Nominating Committee, 2000-2004
Board of Governors: Nominating and Governance Committee, 2004-2005
Box 38
Board of Governors: Executive Committee, 1971-1992
Box 39
Aboriginal Education Council (AEC), 1992-1994
Academic Computing, 1981-1998
Allocations Committee, 1998
Architect Selection, 1988-1989
Audio Visual, 1994-1995
Campus Safety for Women: Ad Hoc Advisory Committee, 1991
Committee on Educational Development, 1993-1994
Task Force to Implement Computer Literacy, 1985
Presidential Advisory Committee on Computing, 1984-1986
Committee to Undertake Review of Support Services, 1988-1994
Dining Hall Services, 1991-1992
Committee on Educational Development, 1991-1992
Budget, Fees and Enrolment
Report to Faculty Board, 1992
Committees
Faculty Membership, University Committees, 1999 – 2000
Fine Arts, 1984-1987
Continuing Education, 1992-1993
Joint Committee on Teaching Evaluation, 1991-1993
Language Lab, 1994-1995
Liaison Advisory Council, 1994-1995
Performing Arts, 1985-1990
Box 40
Board of Governors: Microfiche, 1963-1993
Senate: Microfiche, 1965-1993
Box 41
Board of Governors: Audit Committee, 1980-1982
Board of Governors: Audit and Finance, 1982-1990
Board of Governors: Finance & Property, 1990-2003
Box 42
Residence & Dining Hall Budgets: Task Force, 1996-1999
Administrative Services: Task Force, 1991-1992
Academic Budget Review, 1991-1992
Master Budget Reduction: Task Force, 1992
Budget Task Force, 1991-1992
Box 43
Wild Life Sanctuary: 1983-1990
Trent International Program (TIP): Ad Hoc Advisory Committee, 1995
Trent University Institution for Mass Spectrometry, 1994-1995
Status of Women: Presidential Advisory Committee, 1972 – 1986
Transportation: Parking Permits, 1982-1985
Transportation: Bus and Parking, 1982
Transportation: Bus Services, 1982-1989
Transportation: Pub Services, 1987
Transportation, 1982-199
Sub Committee on Parking, 1982-1986
Student Health Services, 1983-1984
Student Aid, 1994
Travel Grants, 1966-1991
Trent Consultative Committee, 1997-1998
External Advisory Committee: External Review of the Administration of Trent University (Arthurs & Lorimer), 1998
Continuing Education Review, 1989-1993
College Review (PPPSC), 1992-1994
Pension Committee, 1995-1998
Added 2015:
City-University Liaison Committee, 1994-2000
