Archives: Record Groups. Thomas J. Bata Library

Search the Archives

RG 10

Extent: 6.5 m

Access: Restricted.

Introduction

Bata Library was opened at its present location on the Symons Campus in 1969. The first site was at Rubidge Hall. University Librarians have been Jack Martin, Bruce Cossar, Brian Heeney (Director of the Library), John Wiseman, Luc DeClerck (acting), Murray Genoe, Tom Eadie, and Robert Clarke (current).

These records cover every phase of Bata Library and Trent University Archives administrative history. Subjects include guest lists for convocations, the Archer report, the Chalmers collection, correspondence re various donations of papers to the Archives, library receptions, personnel files, the Shell collection, correspondence with R.H. Thom, the architect, the Webster collection, acquisitions policy, minutes of Library Services Committee, Phillips report, college libraries, library space studies, and so forth. The dates primarily cover the years 1963-1991, with a few later exceptions to 1996. Additional materials processed in 1999, 2003, and 2006.

Table of Contents

Series A: Trent University Library: From Rubidge Hall to Nassau Campus

subseries a: Master Plan

subseries b: Rubidge Hall Library

subseries c: Bata Library Construction / Equipment & Furniture

subseries d: The Move from Rubidge Hall to Bata Library

subseries e: Bata Library Opening Ceremonies

Series B: Library Space Studies

Series C: Librarian's Annual Reports

Series D: Gifts / Special Purchases

Series E: Library Budget

Series F: Library Staff

Series G: Library Services Committee

Series H: Various Library Files

Additional materials added June 2003 and 2006.

SERIES A: Trent University Library: Rubidge Hall to Nassau Campus, 1963-1969

Box 1

Folder

Series A - subseries a: Master Plan

1: Trent University Library and the Master Plan, documents relating to

Series A - subseries b: Rubidge Hall Library

2: Correspondence, reports, notes, [1964-1969]

Series A - subseries c: Bata Library Construction / Equipment & Furniture

3: Construction, equipment and furniture: correspondence and reports, 1963-1965

4: Construction, equipment and furniture: correspondence and reports, architectural drawings, 1966-1970

5: Equipment and furniture: correspondence, orders, cost estimates, etc., 1969-1971

6: Shelving: layouts, correspondence, estimates, tenders, 1969

7: Briefs to the Architect: briefs and related documents, 1965-1966

8: Architects' documents: documents from Thompson, Berwick, Pratt, R.H. Thom, architect, specifying outline specifications, area summaries, summaries of costs, project schedules, etc., 1966

9: Summary of Construction Progress: documents summarizing construction throughout the University, 1967-1969

Series A - subseries d: The Move from Rubidge Hall to Nassau Campus

10: Correspondence, schedules, memos, etc. re move from Rubidge Hall to Nassau Campus, 1969

Series A - subseries e: Opening Ceremonies, September 6th and 7th, 1969

11: Invitations, schedules, guest lists, brochure, ribbon, speeches, correspondence, etc., 1969

12: Replies to invitations, 1969

SERIES B: Library Space Studies

13: Library space study documents, i.e. correspondence, reports, floor plans, etc., 1974-1987

14: Library space study documents, i.e. correspondence, reports, floor plans, etc., 1981-1985

15: Library space study documents, i.e. reports by Beckman Associates, and Baird/Sampson Architects, floor plans, correspondence, responses, etc., 1991-1993

16: Library space study document: report to IBI Group re facilities renewal and development strategy, 2006

SERIES C: Librarian's Annual Reports

(Note: Annual Reports are filed in the Archives Reading Room; the following folders consist of supporting documents and reports)

Box 2

Folder

1: Annual report, 1968-1969: departmental reports, statistics, etc.

2: Annual report, 1970-1971: departmental reports, statistics, etc.

3: Annual report, 1971-1972: departmental reports, statistics, etc.

4: Annual report, 1972-1973: departmental reports, statistics, etc.

5: Annual report, 1973-1974: departmental reports, statistics, etc.

6: Annual report, 1974-1975: departmental reports, statistics, etc.

7: Annual report, 1975-1976: departmental reports, statistics, etc.

8: Annual report, 1976-1977: report of the associate librarian

9: Annual report, 1981-1982: departmental reports, statistics, etc.

10: Annual report, 1982-1983: departmental reports, statistics, etc.

11: Annual report, 1983-1984: departmental reports, statistics, etc.

12: Annual report, 1984-1985: departmental reports, statistics, etc.

SERIES D: Gifts / Special Purchases

(Note: the following files are arranged alphabetically by donor - see also specific donor files in Boxes 3b , & 4 & 4a; see also Box 26 Folder 1 entitled “Archives” for further correspondence relating to donations)

Box 3

Folder

1: A

2: B

3: C

4: D

5: E-F

6: G

7: H

8: I-J

Box 3a

(Gifts, cont'd)

Folder

1: K-L

2: M

3: N-O

4: P

5: Q-R

6: S

Box 3aa

(Gifts, cont'd)

1: T-V

2: W-Z

Box 3b

(Gifts, cont'd)

1: Gifts: rejection letters, 1968-1971

2: Gifts and Exchanges: correspondence, 1978-1980

(Note: file headings for specific donations either depict the name of the donor or the title by which the donation is commonly known)

3: Bar, R.B.F.: correspondence, 1973-1975

4: Bull, Perkins: records of indefinite loan of Perkins Bull Collection to Trent University , 1964

5: Chalmers, Floyd S.: correspondence, Ontario Heritage Foundation correspondence, 1968-1973

6: Champlain (Les Voyages de la Nouvelle France Occidentale, Dicte Canada ...): press release, n.d.

7: Coxeter, H.S.M.: correspondence, 1973-1974

8: Douglas, George M.: correspondence, check list of Arctic collection, journal issue, etc., 1964-1966

9: Dyde, H.A.: correspondence, 1963-1969; Facsimile of the Journal of Canoe Voyage from Hudson 's Bay to the Pacific by the late Sir George Simpson

10: Edmison, J.A.: correspondence, “A Bio-Bibliography”, etc., 1963-1977

11: Feinberg, Charles E.: correspondence, 1964-1966

12: Found, Norman : correspondence, 1966-1970

13: Forsey, Eugene: correspondence re Gainey collection, 1968-1970

14: Frost, L.M.: correspondence, 1970-1973

15: Graham, H.H.: correspondence re F.J.A. Morris papers, 1964, 1975

16: Guillet, E.C.: correspondence re donations to Trent by various people; also correspondence regarding his association with Trent , 1943-1970, 1973, 1977

17: Hartman, Rita S.: correspondence re purchase of Professor Hartman's philosophy library, 1975

18. Gifts: list of gifts with information about the donations, miscellaneous donations, etc.

Box 4

(Gifts, cont'd)

Folder

1: Hunter, Robert L.: correspondence, lists, etc., re donation of Canadiana collection, 1983-1985

2: Kennedy, J. de N. (Judge): correspondence and bibliography, 1970

3: Larke, A.E. (Reverend): correspondence, 1975

4: Library of Religion: correspondence, clipping, 1965-1969 (see also Webster, Bishop Collection)

5: McHolm, Minnie E.: correspondence, clippings, memo of life events, 1968

6: Northway, Mary L. (Doctor): correspondence re Ontario Camping Association papers, 1967-1970

7: Pammett, Howard T.: correspondence, 1966-1971

8: Quaker Oats Co.: correspondence and a set of prints of the Canadian Prime Ministers, 1964

9: Racey, A.G.: correspondence, catalogues, etc., 1969-1975

10: Redelmeir, W.R.: correspondence re gift of coins, 1969-1971

11: Richardson Century Fund: correspondence, 1970

12: Shell Collection: correspondence, 1975; report, n.d.

13: Silverwood, A.E. Foundation: correspondence, 1964-1965

14: Symons, T.H.B. and Mrs. Symons: gifts of money to the Library in memory of people, 1968-1977

15: Thomas, Eileen Mitchell: correspondence, 1967-1968, 1977

16: Trinity College : correspondence re sale to Trent of Canadian parliamentary papers, 1971

17 Wallis, H.M.: correspondence re Katherine E. Wallis collection, 1964-1971

18: Webster, Bishop Collection: correspondence, 1965-1976 (see also Library of Religion)

19: Wrong, G.M.: typescript of “Lord Durham and his Work in Canada ”, April 19, 1905 (in pencil on front page is notation: from the library of Professor G.M. Wrong”

20: Gifts policy development, 1975

21: Bata offer of medical books to other libraries, 1978

22: Bata offer of books to Peterborough Public Library, 1981

23. Bata offer of books to Dominica University of the West Indies , 1981

Box 4a

(Note: contents of Box 4a were forwarded by Janice Millard in 2004)

Binder. Kenyon, Walter collection: list of items donated

Binder. Lloyd, Trevor collection: list of items donated

Folder

•  Lloyd, Trevor collection: folder of correspondence

•  Donors: lists of donors and records of donations needing attention, 1980-1991

•  Anson-Cartwright, Hugh donation, 2003-2004

SERIES E: Library Budget

(Note: Boxes 5 and 6 contain budget-related correspondence, statements, reports, etc. pertaining to the Library)

Box 5

Folder

1: Budget, 1963-1967

2: Budget, 1967-1968

3: Budget, 1968-1969

4: Budget, 1969-1970

5: Budget, 1970-1971

6: Budget, 1971-1972

7: Budget, 1972-1973

8: Budget, 1973-1974

9: Budget, 1974-1975 (1 folder of 2)

Box 6

Folder

1: Budget, 1974-1975 (1 folder of 2)

2: Budget, 1975-1976

3: Budget, 1976-1977

4: Budget, 1977-1978

5: Budget, 1985-1986

SERIES F: Library Staff

Box 7

Folder

1: Staff: correspondence, documents relating to staff position descriptions and position classifications, etc., 1973-1974

2: Reorganization: correspondence, minutes, reports, job descriptions, departmental requirements, etc., 1972-1977

3: Staff: sample appraisal forms from other universities, 1975

4: Staff: memos, 1983-1984

5: Job evaluation program: memos, 1981-1985

6: Job descriptions: position descriptions, [1970's]

7: Job description questionnaires, [1972]

8: Job descriptions/postings, 1981-1984

9: Professional job descriptions, 1981-1985

10: Position classifications (support staff): correspondence, job descriptions, 1973-1979

11: Librarians: correspondence, reports, papers, etc., 1969-1973

12: Librarians: correspondence, reports, papers, etc., 1974-1976

13: Tenure: correspondence, reports, 1966-1967

14: Staff: correspondence, memos, 1973-1976

15: Volunteer assistance: correspondence, 1983

16: Student librarians - internships: correspondence, memos, 1984-1985

17: Research and planning: correspondence, memos, research and long-range planning in the library, 1974-1975

18: Planning: correspondence, memos, 1981-1985

19: Leaves and sabbaticals: correspondence, memos, 1974, 1981

20: Advertisements for library positions: correspondence, 1966-1967

21: Unionization: correspondence, notes, documents 1971, 1975

22: Library staff orientation and in-service training: correspondence, overheads, handbook, etc., 1976

23: University archivist - search procedures: correspondence, notes, 1981-1983

24: Librarian - search procedures: correspondence, minutes, etc., 1974

25: Personnel committee: correspondence, memos, minutes, etc., 1980-1985

26: Personnel committee: correspondence re staff policies and procedures, staffing requirements, etc. 1966-1970

27: as above, 1970-1973

28: as above, 1970-1977

29: as above, 1980-1981

30: as above, 1981-1982

31: as above, 1982-1985

Box 8

Files

Box 9

Folder

1 - 24: Files

25: Library Support Staff Committee: correspondence, reports, survey results, 1972-1979

26: Library Support Staff Committee: minutes, correspondence, reports, etc., 1978-1979

27: Library Support Staff Committee: minutes, correspondence, reports, “News & Views” newsletters, etc., 1979-1980

28: Library Support Staff Committee: minutes, memos, 1981-1985

29: Committee for Library Staff / Trent Staff Association: correspondence, minutes, TSA bulletins, 1983-1987

30: Committee for Library Staff / Trent Staff Association: correspondence, minutes, “The Common Voice”, etc., 1986-1988

(Note: All minutes of the library department heads meetings (1967-1974) and the library professional staff meetings (1974 and onwards) are housed in the Reading Room.)

Box 10

Folder

1: Department heads / professional staff meetings: correspondence, memos, etc., 1973-1975

2: Professional staff meetings: correspondence, memos, reports, etc., 1976-1977

3: as above, 1977-1978

4: as above, 1978-1979

Box 11

Folder

1: as above, 1979-1980

2: as above, 1980-1981

3: as above, 1981-1982

4: as above, 1982-1984

SERIES G: Library Services Committee

(Note: The minutes of the Library Services Committee are housed in the Reading Room)

Box 12 & Box 13

LSC: correspondence, reports, memos, etc. received from Morgan Tamplin in October 1997, 1979-1980

Box 14

Folder

1: Library Advisory Committee (forerunner to the Library Services Committee and so-named from June 1, 1964 to October 6, 1966): correspondence including original correspondence from Ron Thom, reports, etc., 1964-1966

2: LSC: correspondence including original correspondence from Ron Thom, memos, reports, etc., 1966-1967

3: LSC: correspondence, reports, memos, 1967-1969

4: as above

5: LSC: correspondence re chemistry collection, 1968

6: LSC: correspondence, budget documents, etc., re library finances, 1968

7: LSC: correspondence, budget documents, reports, memos, etc., 1968-1969

8: as above

9: LSC: correspondence, etc. re archives, rare books, and special collections, 1969-1973

10: LSC: correspondence, etc. re security, 1969-1973

11: LSC: correspondence, etc. re atlases and maps, 1970

12: LSC: correspondence, memos, reports, etc., 1970

13: LSC: correspondence, memos, reports, etc., 1970-1973

14: LSC: correspondence, memos, reports, etc., 1971-1972

15: LSC: correspondence, memos, reports, etc., 1971-1973

16: LSC: correspondence, memos, reports, etc., 1972-1973

Box 15

Folder

1: LSC: correspondence, memos, reports, etc., 1974

2: LSC: correspondence, memos, reports, etc., 1974-1975

3: LSC: correspondence, memos, reports, minutes of the Department of Native Studies Library Committee, etc., 1976-1977

4: LSC: correspondence, memos, reports, etc., 1980-1981

5: LSC: notes and handouts, 1988-1993

SERIES H: Various Library Files

Box 16

Folder

1: Correspondence with other universities, i.e. York, McMaster, Carleton, University of Toronto, Wilfred Laurier, etc., 1969-76

2: Correspondence, 1961-1968

3: Correspondence, 1965-1967

4: Correspondence, 1967-1968

5: Correspondence, 1968-1969

6: Correspondence, 1968-1975

7: Correspondence, 1969-1976

8: Correspondence, misc. reports, notes, etc., 1963-1973

9: as above

10: as above

11: Correspondence: inter-university correspondence and memos, 1970-1973

12: Correspondence, 1972-1978

13: Correspondence, 1980-1981

14: Correspondence, 1980-1985

15: American Library Association: correspondence, 1963; 1967

16: Special library funds: spreadsheet, 1972-1973

17: Association of Universities and Colleges of Canada (AUCC): minutes, correspondence, annual report of university and college libraries (Statistics Canada), 1965-1971

18: Medd, Scott Ackerman: biography, 1968

19: Lewis, Doris Eileen: Jack Martin's remarks on her retirement from University of Waterloo , n.d.

20: Trent University Bookstore: correspondence, 1968-1973

21: Business Archives Council of Canada: correspondence, 1969

22: Canada Council: correspondence, brief, 1966-1967

Box 17

Folder

1: Bata, Thomas J.: articles re Thomas Bata, 1964-1971

2: CACUL: library and budget surveys, 1965-1969

3: Canadian Historical Association: circulars, 1966

4: Consulting re interior design of library: Rev. J.B. Black to Jack Martin re St. Michael's College Library, 1968

5: Dudley, Rosemary: materials regarding her project on John Buchan, and re disposition of Buchan collection, 1969

6: Faculty handbook: correspondence, 1971

7: Foundations: correspondence, 1966-1967

8: Kresge Foundation: 1966

9: Faculty welcome correspondence, etc. to new faculty members to the Bata Library, 1971-1975

10: Correspondence, 1964-1967

11: Coutts, John Library Services Ltd.: picnic to Niagara Falls , 1975

12: Guest lists & distribution lists: guest lists for convocations, distribution lists for university calendar, mailing lists for annual report and university press releases, Christmas card lists, 1967-1976

13: Library receptions: invitation samples, lists, 1967-1968; 100,000th volume reception: invitation, guest list, correspondence, 1968

Box 18

Folder

1: Library fines: correspondence, fines schedule, policy, etc., 1968-1969, 1974, 1982-1984

2: National Library: correspondence, 1964-1977

3: National Research Council: questionnaire, union list project, 1964-1965

4: National Union Catalogue: correspondence, 1968

5: Peterborough County Board of Education: correspondence re library privileges for high school students, 1970

6: Peterborough Public Library: annual reports, 1969, 1970; correspondence, 1969-1971

7: Townsend, R.C.: notes entitled “Townsend: up the organization” (re approaches affecting work environment), n.d.

8: Special Review Committee, interim report of: 1973

9: University of New Brunswick, Censure of, by CAUT: report, 1969

10: Trent alumna, 1967, 1972

11: Queen's University, Douglas Library: correspondence, 1970-1971

12: Arthur: correspondence, 1974

13: History Department: correspondence, 1966-1969

14: Part-time Studies: correspondence re space, staff fee rebate, usage of library by part-time students, 1970-1972

15: Academic Development Committee Subcommittee on Off-Campus Courses: notes from membership, report, questionnaire, minutes, 1973-1974

16: Library planning: Master Plan Review, correspondence, 1969-1971

17: Student-Library Liaison Committee: minutes, 1966-1970; correspondence, 1966-1970; “house count”, 1969-1970

18: Theses: correspondence re certification and Bata Library standards, 1970-1973

19: Trent University Radio Service: broadcasting board chairman's report, 1971; circular, 1969

20: Graduate Studies: correspondence, 1969; correspondence re library privileges for graduate students, 1971; correspondence, brief, etc., 1976-1977

21: Subcommittee on University Aid for Research in the Arts: “objectives and principles of operations, 1972

22: Work requests authority: correspondence re delegation of authority to Bruce Cossar to approve work requests, 1969

23: University of British Columbia: correspondence, 1966-1967

24: Brock University: correspondence, 1964-1966

25: Phillips Report: report, correspondence, etc., 1970-1971

26: Library Priorities Committee: reserve book use study, 1974; miscellaneous notes

27: Browsing collection: lists of holdings, 1969-1973

28: Champlain College Library: correspondence, committee minutes, book lists, 1966-1971 (includes floor plans for book shelves installation)

29: Audio-Visual services: correspondence between Bata Library and Audio-Visual, committee minutes, operating and capital budgets, audio library tape lists (1974), 1969-1973

30: Audio-Visual services: minutes, correspondence, budget, 1981-1982

31: University Calendar and Faculty Handbook: submissions of library staff names and library information for publication in the Calendar and Handbook, 1969-1971

32: Committee of Presidents of Universities of Ontario: minutes, opening address, 1968-1969

33: Lady Eaton College Library: budget 1968

34: Internal task forces: library committees on signs, ephemera policy, bibliographic tools, 1969-1974

35: Committee on Colleges: correspondence re college library committee and budgets, 1967

36: Library of Congress: correspondence re use of proof slips as book selection aid by academic departments, 1968

37: Library organization: working papers, 1977, n.d. (post-Phillips report, 1972-1973)

38: Trent Student Union: TSU/Cossar/Nind correspondence re library Christmas hours, 1973

39: Ontario Council of University Librarians: correspondence, reports, etc., 1968-1969

40: Publishing: OCUL and Ontario Royal Commission on Book Publishing correspondence, working papers, submissions, etc., 1971

41: Reports: miscellaneous library reports, 1963-1969

42: Safety Committee: correspondence, 1973-1974

43: Summer school: correspondence, summer school committee minutes, etc., 1967-1969

Box 19

Folder

1: CACUL salary and budget surveys, 1973-1974

2: Library memos: memos issued to faculty and staff, 1967-1968

3: Student concerns: notes and correspondence re “Nind Study”, 1974

4: Canadian Library Association: treasurer's records, notes and correspondence re conference seminars, meetings, etc., 1965-1975

5: IFLA: questionnaire on libraries in new universities, 1969-1970

6: Lake Ontario Regional Library System: correspondence re Bata Library tour, 1971

7: Ontario Library Association: circuletters, memos, conference report, 1966-1969

8: Ontario Library Association: constitution, circulars, conference report (1966), reports, conference notes, etc. 1966 -1968

9: Ontario Library Association / Ontario Association of College and University Libraries: minutes, correspondence, etc., 1966-1976

10: Peterborough Public Library: reports, correspondence, etc., 1966-1976

11: Public Archives of Canada: correspondence, etc., 1968-1971

12: Sir Sandford Fleming College : agreements on reciprocal borrowing, liaison, press releases, etc., 1969-1975

13: Julian Blackburn College and Part-time studies: correspondence, reports, course lists, etc., 1967-1977

14: Champlain College Library: correspondence re librarians as college fellows, student/Bata Library relations, CC library committee minutes, etc. 1967-1974

15: Lady Eaton College Library: correspondence, 1969-1970

16: College libraries: correspondence re Peter Robinson College Library and Catharine Parr Traill Library, and college libraries at Trent in general, 1967-1975, 1981

17: Library administrative structure: correspondence, administrative chart, memos, 1973

18: Anthropology Department: correspondence, etc., 1967-1971; 1975

19: Biology Department: correspondence, etc., 1967-1977

20: Canadian Studies Department: correspondence, etc., 1973-1974

21: Chemistry Department: correspondence, etc., 1966-1969

22: Classical Studies Department: correspondence, etc., 1969-1976

23: Economics Department: correspondence, etc., 1967-1969

24: English Department: correspondence, etc., 1966-1976

25: French Department: correspondence, etc., 1967-1976

26: Geography Department: correspondence, etc., 1968-1977

27: German Department: correspondence, etc., 1966-1976

28: History Department: correspondence, etc., 1967-1976

29: Mathematics Department: correspondence, etc., 1968-1973

30: Philosophy Department: correspondence, etc., 1966-1976

31: Physics Department: correspondence, etc., 1966-1975

32: Politics Department: correspondence, etc., 1966-1976

33: Psychology Department: correspondence, etc., 1968-1977

34: Sociology Department: correspondence, etc., 1968-1975

35: Spanish Department: correspondence, etc., 1968-1976

36: Department of Agriculture and Food: paper entitled “A Library for the Ontario Department of Agriculture and Food: by Bruce Cossar, 1968; correspondence and notes, 1968

37: Visits to other libraries: correspondence, 1966, 1975-1976

38: Audio library for the blind: correspondence, newsletters, minutes, funding requests, etc., 1974-1977

Box 20

Folder

1: Discipline/department assessment: correspondence and other materials from the Advisory Committee on Academic Planning, Ontario Council on Graduate Studies, re History, Physics/Astronomy, Geography, Sociology, Chemistry, Economics, 1972-1974

2: Association of Teaching Staff: correspondence and notes of Bruce Cossar, Jack Martin, and John Wiseman, 1969-1974

3: Automation: correspondence, etc., 1965-1972

4: Comparative statistics: CACUL, OCUL, Statscan, 1974-1976

5: Copyright: correspondence, questionnaires, etc., 1971

6: Displays: correspondence, etc., 1969-1976

7: Equipment: lists of library equipment, i.e. typewriters inventories, etc., 1973-1974

8: Faculty library book loans: memos re borrowing regulations and overdues, etc., 1972-1976

9: Fine arts: correspondence re book allocations for comparative literature, 1976

10: Flower fund: correspondence, memos, 1968-1972

11: Forms: standard forms, i.e. work order, expense request, ILL, summary of regulations, fine tally form, etc., [1968-1969]

12: General maintenance: security reports, etc., 1968-1977, 1981

13: Library handbook: notes, draft, etc., 1974-1977

14: Identification cards: correspondence re university/library ID cards, 1969-1972

15: Joint Committee of Arts and Science: correspondence, 1974 “Chiefs in the Woods” notes, 1974-1979

Box 21

Folder

1: Keys: correspondence re issuing of library keys, architect/builders hardware conversion list, etc., 1969-1976

2: Kitchen and catering: correspondence and memos re staff lounge operation, Christmas parties, LLBO regulations, room bookings, public tours, 1969-1975

3: Library reorganization: J. Martin notes re Phillips report; notes and typescript re changes and organizational charts, 1971

4: Mechanical/electrical maintenance: energy management reports, air quality, bugs, 1969-1977

5: Faculty/staff orientation tours (faculty 1970-1971), (staff 1975-1976): schedules, questionnaire, departmental guides, procedures manual

6: Outside borrowers: reports on community use of library materials, 1970-1976

7: Policies: policies on beverages, coffee breaks, outside agency contracts, specific types of library materials, Wiseman's summary of needs, 1975

8: Nind, T.E.W.: correspondence re the library, 1972-1973

9: Printing and duplicating: correspondence, memos, etc., 1967-1977

10: Book replacement: correspondence, etc., re replacement ordering of books and analysis of book losses, 1964-1972

11: Student suggestions, from Bata Library bulletin board, n.d.

12: Supplies: correspondence, memos, procedures for purchasing, etc., 1977

13: Telephones: correspondence, memos, etc. re library telephones, 1969-1977

14: Tremaine, Marie: correspondence re honorary degree, 1975-1976; typescript of citation written by Bruce Cossar

15: Association of Academic Librarians of Ontario: correspondence, papers, etc., 1974-1975

16: Card catalogue use study: study re implementation of recommendations, reports, etc., 1974-1976

17: Inter-University Transit System (I.U.T.S.): correspondence, reports, etc., 1968-1969

18: Regulations: periodicals, borrowing, public requests for policy statements, 1970-1973

19: Senate: report to senate, 1973

20: Richard Abel & Co.: letters facilitating participation in the sale, 1975

21: Centennial Committee: correspondence, minutes, etc., 1964-1966

22: Committee on Co-ordination of Academic Library Services: minutes, reports, correspondence, etc., 1966

23: Faculty: correspondence with faculty, press memos re new faculty, etc., 1962-1967

24: Ontario New University Library Project: correspondence, etc., 1963-1967

25: Library Planning Committee: correspondence, minutes, etc., 1966-1967

26: Faculty requisitions: correspondence, book lists, 1963-1964

27: Committee on the Sciences: correspondence, reports, etc., 1966-1968

28: Collection policies for departments: correspondence, policies, etc., 1973-1976

29: Administrative Computing Services Committee: minutes, correspondence, 1984

Box 22

Folder

1: Automation: correspondence, minutes, etc., 1980-1985

2: Automation: subcommittee on administration and office computing: correspondence, 1984-1985

3: Book replacement project: memos, 1981-1982

4: Heeney, Brian: memorials, 1983-1885

5: Canadian Association of Research Libraries: correspondence, 1985

6: Canadian Institute of Historical Reproductions (CIHM): correspondence, 1980-1985

7: Committee on the Disabled: minutes, correspondence, 1983-1984

8: Computer Services Committee: correspondence, memos, 1980-1985

9: Continuing Studies: correspondence, questionnaire summary, 1982-1984

10: Cultural Property Export and Import Act: correspondence, information, etc., 1983-1984

11: Friends of the Bata Library: minutes, correspondence, speaking engagements announcements, etc., 1980-1985

12: Fundraising/grants, etc.: correspondence, etc., 1982-1985

13: Furniture and fittings: correspondence, inventory and damage check, 1982

14: Hansen Report: correspondence, etc., 1981-1982

15: Organization charts: library organization charts, 1980, 1981

16: Shelving: correspondence, 1977-1980

17: Ontario Council of University Libraries (OCUL): materials relating to meetings, minutes, correspondence, etc., 1977-1978

18: Dean's report to senate on the Trent University Library: responses to, correspondence, report, etc., 1980

19: Collection development and rationalization: policies, correspondence, 1967-1976

20: Nind report: correspondence, minutes, report drafts, etc., 1971-1976

21: Student orientation and instruction: tour schedules, correspondence,

22: Faculty selection methods for library materials: questionnaire results, correspondence, etc., 1977

23: Collection maintenance and repair: correspondence, statistics, 1976-1978

24: User studies - meter reading count: statistics, 1976-1977

25: Rousseau Conference Library Exhibition: correspondence, etc. with Thomas Fisher Rare Book Library, 1978

26: Catalogue use study: correspondence, reports, etc., 1974-1976

27: Community use of the library: correspondence, reports, statistics, 1974-1975

28: Inventory control system: library supplies budgets, correspondence, etc., 1978-1983

29: Part-time students, studies: correspondence, reports, statistics, etc., 1973-1976

30: Part-time students, studies: correspondence, meeting minutes of the Subcommittee on Library Service to Part-time Students at Trent, reports, etc., 1975-1978

Box 23

Folder

1: Record book: statistical record of library materials catalogued, 1964-1985

2: Canadian Studies: correspondence, 1975

3: Canadiana librarian: correspondence, outline of duties and classification, 1973-1985

4: Peterborough County Teacher-Librarian Association: correspondence, minutes, 1973-1975

5: Policy statements: correspondence regarding policy statements, list of areas requiring policy statements, 1973-1975

6: Staff lounge: correspondence and memos, 1974

7: Subject bibliographers: correspondence, etc., 1971-1972

8: Allocations Subcommittee: reports, correspondence and memos, etc., 1974-1976

9: Planning and evaluation techniques: correspondence, workshop materials, 1974

10: Planning and research: correspondence, 1974-1977

11: Bibliographic services: correspondence, 1972-1973

12: Computing information: correspondence, etc., 1966-1967

13: Library governance: memos, 1981

14: Online searching: memos, correspondence, etc., 1984-1985

15: Peel report: correspondence, reports, responses, etc., re “cooperation among Ontario university libraries”, 1982-1983

16: Photocopies: notes re photocopying charges, 1982

17: Presidential briefing handbook: memos, handbook, 1982

18: Provincial Records Centre: correspondence and report, 1983

19: Provincial sales tax on library materials: OCUL documents, correspondence, 1982-1984

20: PUSSH program: reports, correspondence, etc. re Trent University 's MA programme proposal (The Western Mind: Historical and Cultural Contexts), 1984-1985

21: Scheduled compressed work week: correspondence, memos, 1983-1984

22: Administrative retreat: correspondence, memos, 1983-1984

23: Planning Group: minutes, memos, correspondence, 1984-1985

24: Business, travel, and conference expenses: policy statements, etc., 1972-1976, 1984

Box 24

Folder

1: Miscellaneous library handouts: handouts re citations, microcatalogue, research in various disciplines, n.d.

2: “Slide Collections: A Partial Checklist of Resources at Trent University, ” 1980; “Finding the Arctic in the Trent University Library: A Study Guide”, 1980

3: “Request for proposal for an integrated online automated library system,” 1988

4: TOPCAT: ribbon-cutting ceremony re opening of TOPCAT, January 25, 1991 (includes ribbon, TOPCAT instruction handouts, invitations)

5: Manuscripts of library related papers (3), n.d.

6: Kitchen committee: memos, 1982

7: University Librarian: documents re, 1990

8: Trent Signage Project: document of proposed system of door numbering and directional signs to be placed at Bata, 1994

Box 25

“Acquisitions Manual”, revised August, 1986

“Trent University Library Serials Author/Title List”, September 1985 (microfiche - 2 copies)

“ Trent University Library Serials: Serials on Microform”, September 1985 (microfiche)

“Trent University Library Serials Author/Title List”, September 1987 (microfiche - 2 copies)

“Trent University Library Serials Author/Title List”, 1989 (bound 3-volume set)

Serials Holdings, 1970 (red binder)

Serials List: 1992-1993 (blue binder - outsized; stored on shelf beside Box 25 )

Box 26

Folder

1: Archives: reports, correspondence, briefs, policy development, staffing, committee jurisdictions etc., 1971-1975 (includes correspondence relating to various archival donations)

2: Archives: correspondence, Archives and University Records Committee minutes, etc., 1981-1985

3: Special Collections: policy and correspondence, 1971; report, 1984-1985

4: Maps: policy development, staff arrangements, move to Bata Library, budgets, etc., 1969-1973

5: Government Documents: correspondence, acquisitions reports, course liaison materials, minutes of meetings, policy drafts, etc., 1971-1973

6: Government Documents/Maps departments: correspondence re security matters, statistics, etc., 1983-1984

7: Acquisitions: correspondence, reports including John Wiseman report (1968) entitled “Growth and Development of the Library Collection in the period July 1969 to June 1974”, procedure manuals, 1967-1969

8: Acquisitions: correspondence, memos, staffing arrangements, collection development program, allocations, 1970-1974

9: Acquisitions department systems analysis: order slip examples, correspondence, reports, etc., 1975-1976

10: Acquisitions/Serials Department: correspondence, 1981-1985

11: Serials: record book of periodical subscription charges, 1963-1968; brief on the purchase of back-runs [1964]

12: Serials: correspondence, reports between librarian and department head, periodicals and newspaper holdings list, 1968-1974

13: Circulation: notes, statistics, reports, correspondence re fines, etc., ILL statistics, system development policy and procedures, regulations, etc., 1964-1973

14: Circulation department systems analysis: correspondence, reports, etc., 1973-1979

15: Circulation and Reference Departments: correspondence, minutes, memos re regulations, etc., 1980-1985

16: Inter-library loans services: correspondence, OCUL materials, lending/borrowing statistics, Trent University policy, etc., 1968-1976

17: Interlibrary loans: correspondence, annual reports, etc., 1974, 1981-1985

18: Reference Department: ILL surveys, staffing arrangements, notes on long range development during cutbacks, 1965-1974

Loose in box: Circulation desk and current periodicals floor plans, [1978]

Box 27

Folder

1: Reference department systems analysis: correspondence, reports, etc., 1977-1978

2: Catalogue department systems analysis: correspondence, reports, etc., 1972-1978

Additional files received February 5, 1999 from Janice Millard

3: Special Collections: general correspondence, etc., 1981-1985

4: Special Collections: regulations, guidelines, etc. 1979-1984

5: Special Collections: correspondence re guidelines for adding theses to the library collection, correspondence with authors re acceptance of their theses, etc., 1978-1987

Additional materials processed in June, 2003

Blue binder (loose on shelf)

1992-93 serials list

Box 28

“Kaye's Information Box” – address file box (1963-1980), possibly including donor names

Box 29

Folder

1: Library organization report, 1973

2: Special Review Committee interim report, 1973

3: Nind Report, 1976

4: Staff reorganization proposals (acquisitions), 1976

5: Library reorganization report, 1977

6: Serials control – proposals, 1977

7: Library studies, various, 1974-1978

8: Collections development – Native Studies, 1994

9: Collections development – weeding, 1994-1997

10: Collections evaluation, 1994-1995

11: Library Automation Implementation Committee, 1989

12: For Tomorrow Campaign, 1990

13: Allocations formula, 1990

14: Japan Foundation, 1997-1999

15: Korea Foundation, 1993-1998

16: Native Studies periodicals, Trent holdings, 1982

17: CIHM, 1983-1989

Red Binder: Acquisitions Manual, revised to August, 1986

Box 30

Folder

1-4: Files

5: Association of the Teaching Staff (A.T.S.): Librarians, 1973-1978

6: A.T.S.: correspondence re librarians, 1978-1979

7: Miscellaneous correspondence, etc., 1969-1983

8: Baird/Sampson: Bata Library Renovations Preliminary Space Plan Programme & Options, 1993

9: Half millionth volume added to library collection (also 500,001 st and 500,002 nd ), 2000

Additional files received July 13, 2006 from Janice Millard

Box 31

Library reference guides and instructions in library use, mostly 1980s

Data Research Associates (DRA), 1986-1995

Library automation task force; online public access catalogue (OPAC) task force, 1990

Library automation; bibliographic verification task force, 1990

Library automation; barcoding task force, 1990

Library automation; implementation committee, 1990

Ontario Co-operative Program in Latin American and Caribbean Studies (OCPLACS), 1987-1989

“Old Serials Database” printout, started in 1979

Serials records migration from in-house to DRA, 1990

Serials recon, 1992

Serials: Academic Press proposal, 1996

Serials electronic resources, 1996

Canadian Institute of Historical Microreproductions (CIHM), 1982-2003

Box 32

Collections policy, 1973-1992

Collection Assessment & Analysis Academic Innovations grant, 1988-1991

Audio-Visual services committee; includes “Committee on Educational Development Needs Assessment questionnaire final report, 1991”; & material relating to external review of audio-visual services at Trent , 1991

Slide Collections: A Partial Checklist of Resources at Trent University , 1980

Bata Library faculty survey, 1996

Reference department, orientation, 1976; 1986

(file received 22 June 2007)
VFA, Inc. Asset Detail Report, 10 July 2006 (report on the condition of the physical structure of the Bata Library with estimated costs of repair)

(item received 25 October 2012 from Janice Millard)
"Bata Library: The Building and its changes over the Years" / Janice Millard (submission for the 50th anniversary book)

(two items received 28 October 2013 from Marisa Scigliano)
"Request for Information for an Integrated Online Automated Library System", Thomas J. Bata Library, 19 May 1987
"Filing Principles Used in the Catalogues of the Thomas J. Bata Library", July 1985

(one folder added July 2014)
Movable Cultural Property Category A designation review, 2014 (as relates to Bata Library)

About

Creating the Library of the Future - Details about our exciting transformation