RG 14
Note: RG 14 also includes accessions 80-015, 83-010, "2019-2 (RG 14)", and "2021-1 (RG 14)".
Access: Restricted.
Introduction
It was in 1957, through public discussion, that the people of Peterborough decided they wanted to establish a post-secondary educational institution in their city. The Mayor Colonel John Dewart set up a Committee on Higher Education which brought together many facets of the community to study such a possibility. The committee members represented business and industry, religion, education, and women's interests. On September 21, 1960, the committee became the Board of Directors of Trent College Limited. It was incorporated for the purposes of preliminary planning under the Companies Act. The elected body was comprised of C.K. Fraser as chairman; Dr. Donaldson Whyte, first vice-chairman; Rev. John Coughlan, second vice-chairman; Fred Chapman, treasurer; and Norman Crook, secretary. In May 1962, on the recommendation of the Provincial Government's Advisory Committee on University Affairs, the Government of Ontario announced its support for the founding of Trent University. An Act to incorporate Trent University was passed by the Legislature. The Act established a Board of Governors and the Senate of the University and conferred upon Trent the full and traditional powers and responsibilities of a University. The initial six members of the Board of Governors were C.K. Fraser, Dr. Donaldson Whyte, Rev. John Coughlan, Norman Crook, T.H.B. Symons, and Walter G. Ward. The number of board members was increased to 18 in 1963. The role of the Board of Governors was, and still is, to appoint and remove the President and Vice-Chancellor of the University; to appoint, promote, and remove deans, senior administrative officers and teaching staff, with the approval of the President and Vice-Chancellor; to fix the number, duties and salaries of the officers, clerks, employees, agents, and servants of the University; to appoint the executive committee as needed and to confer upon them the powers of the Board; and to make by-laws and regulations for the conduct of its affairs.
Note: some records of the Board of Governors were accessioned as 80-015 and 83-010.
TRENT UNIVERSITY. BOARD OF GOVERNORS fonds
80-015
Introduction
This fonds consists of the correspondence and minutes of the Mayor's Committee on Higher Education, the Board of Directors of Trent College, the Trent University Board of Governors and the Campus Planning Committee, and covers the years 1959-1963. Also included are the records regarding the Charter and the proposed Trent University Act. The papers were collected by Norman Crook, secretary to the Board of Governors of Trent College, and later a member of the Board of Governors.
NOTE: Correspondence, filed in reverse chronological order, as per original arrangement
Box 1
Folder
1: Feb. 1959 - June 1961 - Minutes of Meetings of the Board of Directors of Trent College.
Correspondence of the Mayor's Committee on Higher Education.
2: Correspondence, July - Dec. 1961
3: Correspondence, Jan. - June 1962
4: Correspondence, July - Nov. 1962 - Campus Planning Committee, Minutes 1st-3rd meetings, Sept. 12 & 23, Oct. 1, 1962. Proposed act for the creation of Trent University
5: Correspondence, Nov. 1962 - June 1963. Miscellaneous, including Academic Planning Committee minutes, Nov. 15, 1961
6: Miscellaneous documents, including material relating to Trent University Charter
7: Documents relating to drafting and passing of Trent University Act, Bill Pr 24
Box 2
loose item
Bound volume enclosing copy of Charter of Trent College, By-Laws of Trent College, Resolutions, Register of Directors, Minutes, audited Financial Statements, correspondence re property acquisitions and items re Trent University Founding Fund, 1960-1963
Folder
1: Letters Patent for Trent College, 9 April 1960. Note: This original is available only for display purposes. Researchers may study the copy in 80-015/2 (loose item)
TRENT UNIVERSITY. BOARD OF GOVERNORS. C.K. FRASER fonds
83-010
Introduction
Charles K. Fraser was born in Wainwright, Alberta, in 1911. He was educated at the University of Alberta, graduating with a B.Sc. degree in chemical engineering in 1934. In 1937 he joined the Canadian General Electric corporation in Calgary and was transferred to Peterborough in 1941. He worked in various areas of the company, becoming manager of the Engineering Laboratory in 1956. Mr. Fraser was first chairman of the Mayor's Committee on Higher Education in 1958, and then became Chairman of the Board of Directors of Trent College. He became the first chairman of the Board of Governors of Trent University in April, 1963.
This fonds consists of correspondence of C.K. Fraser. The records deal, primarily, with the early history of Trent University, site development, Rubidge Hall, and financial matters, and covers the years 1956-1972. The records have been shelved as arranged by Mr. Fraser. The file headings are those which he used.
C.K. Fraser Miscellaneous
Box 1
Folder
1: 2 copies of Fraser's resume
6 photos, all unidentified
C.G.E. employment memos to Fraser
certificate of appreciation to Fraser from Kiwanis Club of Calgary, 1959
acknowledgements of Fraser's stint as guest speaker to Peterborough Sales and Ad Club, 1958 and to the Rotary Club, Calgary, 1957
correspondence to Fraser as Manager of the Engineering Lab at C.G.E., 1957, and letters of congratulations on getting this position in 1956
salary and position information for Mr. Fraser at C.G.E.
C.K. Fraser Miscellaneous
2: correspondence with T.H.B. Symons concerning the furnishing contracts of Trent University, 1963
correspondence concerning Fraser's retirement from the Chairmanship of the Board of Governors
address about Trent by Prof. Denis Smith
notes by R. Thom on the building of Massey College, University of Toronto
C.K. Fraser Miscellaneous
3: correspondence with John P. Robarts concerning founding fund, 1963
photograph of members of first Board of Governors of Trent University, 1963
correspondence with President Nind re dedication of Founders Walk
notes made by Fraser for a speech on the occasion of Thomas Symon's retirement
salary information for Trent and other universities
Minutes and Notices
4: correspondence from Symons to Fraser, 1963, concerning memos between Claude Bissell and Leslie Frost
letter, May 14, 1960 from Peterborough resident who proposed that the name of the new university be "Trent" and correspondence from others also regarding name
correspondence re Trent College, 1960-1961
purchase of Sheehy house and other properties; review of all properties held by Trent
“should cars go to college”
memoranda of Mayor's Committee to Investigate an Institute for Higher Education
Minister of Education
5: correspondence (originals and photocopies) of T.H.B. Symons, John Robarts, William Davis and W.J. Dunlop, 1958-1962
Symons correspondence from early planning days of Trent
correspondence with Prime Minister Robarts and his representatives concerning financing of proposed college
Universities
6: correspondence (1961-1963) concerning choice of new president
debate over Junior College versus University
correspondence with liaison people at University of Western Ontario, University of Toronto and Queen's University
Federal Departments
7: correspondence (1958-1960) with Gordon K. Fraser (M.P.) regarding Trent College
Finance
8: budget statements Trent University, 1963, 1964
early budget planning, 1958-1961
financial figures from University of Toronto to be used for comparison; similar figures from York University
early fund raising plans
Finance
9: staff benefits at several Canadian universities to be used as comparisons, 1962
early expense accounts of T.H.B. Symons
accounts paid to various consultants for work done on behalf of Trent, 1962
early draft budgets for Trent, 1961
Trent (Fraser Personal)
10: correspondence with other cities in Ontario who were contemplating the establishment of some sort of higher education facility, 1961-1962
correspondence regarding Fraser's speeches to clubs
South Central School
11: blueprints of South Central School (Rubidge Hall)
correspondence on this school which was used for classes and offices, 1960-1962
Trent College
12: correspondence regarding proposed site of Trent
clippings and correspondence concerning C.G.E. donation of land to Trent University
Trent University Charter
13: memoranda of general by-laws of governors of Trent
copies of Bill Pr 24, An Act To Incorporate Trent University
Trent - Site Committee
14: correspondence regarding steps to be taken to acquire properties for Trent, 1962-1963
press release announcing the appointment of R. J. Thom as master planning architect
correspondence concerning acquisition of Sheehy property (P.R.C.) on George St. and the Peconi property on Highway 28 for Trent University
Financial Committee
15: correspondence (1962-1963) re payments to various companies for services at Trent
payment of honoraria to persons assisting with the start of Trent University
R.R. Faryon Memorial
16: correspondence regarding a scholarship and bursary fund to be set up in memory of Reg Faryon who died in Oct. 1962
President Symons
17: correspondence (1968-1972)
President Symons
18: correspondence
Academic Planning Committee
19: reports on visits (by A.P. Committee and Campus Planning Committee) to several universities in the U.K. to investigate architecture, facilities, residences
correspondence re Trent motto
correspondence re the sciences at Trent
correspondence re the assistance given to Trent by personnel at other universities (mainly Toronto and York)
Board of Governors
20: letters of invitation to become members of the Board and letters of acceptance; biographical information on members of the first Board
RG 14
TRENT UNIVERSITY. BOARD OF GOVERNORS
Materials Added March, 2002: 1 box, 30 cm.
Peter Robinson College
Materials added August, 2002: 2 boxes, 90 cm.
Board of Governors - Audit & Finance Committee
· July 15, 1980 - June 27, 1984
· January 7, 1985 - June 25 1987
· Sept. 9, 1987 - April 13, 1988
· June 22, 1988 - June 21, 1989
· Sept. 13, 1989 - Dec. 13, 1989
· Jan. 17, 1990 - June 27, 1990
· Sept. 12, 1990 - June 26, 1991
· Sept. 11, 1991 - June 24, 1992
· Sept. 16, 1992 - June 23, 1993
· Sept. 15, 1993 - June 29, 1994
· Sept. 14, 1994 - June 26, 1996
Board of Governors - Nominating Committee
· April 7, 1978 - June 26, 1980
· Sept. 25, 1980 - Nov. 24, 1982
· March 1983 - January 1985
· March 1985 - April 1987
· July 21, 1987 - May 18, 1988
· Sept. 21, 1988 - April 18, 1990
· Sept. 19, 1990 - April 8, 1992
· Sept. 9, 1992 - April 30, 1993
· Oct. 18, 1993 - May 30, 1994
Board of Governors - Investment & Advisory Committee
· Dec. 14, 1984 - April 16, 1986
· Sept. 10, 1986 - April 13, 1988
· Sept. 7, 1988 - May 25, 1990
· Sept. 6, 1990 - May 13, 1992
· 1992 - 1993
· 1993 - 1994
Board of Governors - Property Committee
· 1980-1984
Board of Governors - Pension Committee
· July 5, 1984 - April 27, 1987
· Nov., 1987 - May 1989
· June 1989 - March 1990
· Nov. 1990 - Nov. 1991
· March 1992 - March 1993
· Oct. 21, 1993 - June 7, 1995
Board of Governors - Physical Planning & Development Committee
· 1993-1994
· 1992-1993
· Oct. 9, 1991 - May 28, 1992
· Sept. 20, 1989 - May 8, 1991
· Apr. 7, 1988 - July 10, 1989
· Dec. 15, 1986 - Oct. 28, 1987 (Mtg. No. 16 - No. 20)
· June 20, 1984 - Nov. 10, 1986 (Mtg. No. 1 - No. 15)
Board of Governors - Social Responsibility Committee
· Nov. 27, 1985 - Apr. 13, 1987
No. 1 to No. 9
City University Liaison Committee
· 1973-1987
· 1989-May 26, 1994
Materials added October, 2003: 1 box, 12 cm.
Certificates of congratulations from various university presidents, etc., sent to Trent University on the occasion of the installation of Dr. Roberta Bondar as Chancellor in May 2003
Materials added April, 2006: 1 box, 12 cm. (received from Sue Bartsch, 30 March 2004)
Committee on Social Responsibility, 1986-1987 (3 files)
Materials added January, 2015: 1 folder (added to previous box) (received from Cindy Turnbull)
CD (2 copies): "Dr. Don Tapscott, Trent University Chancellor. Installation Ceremony: June 7, 2013"
New RG numbering system begins here
2019-2 (RG 14)
Materials received 2019 via Ruth and Gary Wolff (2 boxes, 30 cm)
Box: 1
Folder:
1. Superbuild Growth project, 1999 – 2000
2. Pension Plan/Amendments (in binder), 1991-1996
Box: 2
Located in the vault, 2000-2001
2021-1 (RG 14)
Materials received 2020 via Karen Spearing (7 boxes)
Box: 1
Nominating Governance Committee, 2004/2005 - 2015/2016
Box: 2
Advancement Committee, 2005/2006 - 2015/2016
Audit Committee, 2009/2010 - 2015/2016
Box: 3
Investment & Pension Committee, 2000/2001 - 2006/2007
Box: 4
Investment & Pension Committee, 2007/2008 - 2015/2016
Box: 5
Endowment Lands Committee, 2007/2008 - 2015/2016
Executive Committee, 2002/2003 - 2011/2012
Box: 6
Executive Committee, 1992/1993 - 2001/2002; and, 2012/2013 - 2015/2016
Finance & Property Committee, 2003/2004 - 2005/2006
Box: 7
Finance & Property Committee, 2006/2007 - 2015/2016
Materials received 2021 via Richelle Hall
Binders (75) of Board of Governors minutes, 1963-2020
(Also, partial deposit of 11 boxes of records; to be listed when all are received).