University Records Restrictions
Trent Staff Access
Access to Trent University’s administrative records is often restricted and requires permission of the University Archivist. Generally, these restricted records are made available to members of the Board of Governors, the President, the Chair or Head of the creating administrative unit and any delegated and authorized Trent University employee requiring access to fulfill their responsibilities. Notification of authorization for these delegated persons to access the institutional records must be forwarded to the University Archivist. Once such authorization has been received, access to the records identified in the authorization will be given.
Public Access
Access to Trent University's non-current historical records by all other researchers is through the University's Access and Privacy Office. A written application is required citing records required, purpose of research, and giving a commitment to confidentiality. Once the application is approved and given to the University Archivist, individuals will have access to the records outlined in the approval.
Private Records Restrictions
In most cases, archival collections donated by individuals and organizations are open to access. Sometimes, donors place restrictions on accessing or reproducing particular records, which will be noted in the finding aid (in the Archives Database). In some cases, records are restricted until a particular date. Other times, access requires permission from the University Archivist or another delegated person.