Office of the Dean - Who Are We?

The Office of the Deans coordinates administrative functions for 20 undergraduate programs plus affiliated programs, that fall under the Arts and Sciences umbrella.

All administrative procedures for the Durham campus are administered through the Durham campus. 
 

Rosanna Grims @7597

Manager, Office of the Dean Arts and Science

• Manages staffing and instructional budgets for 20 under graduate programs under the Science, Social Sciences and Humanities divisions
• Consults on personnel and Collective Agreement concerns and grievances (TUFA, CUPE 1 & 2)
• Provides guidance on TUFA, CUPE 1 and CUPE 2 Collective Agreements and administrative policies to academic units
• Consults on TUFA hiring, promotion and merit procedures with departmental chairs and faculty
• Provides guidance on CRC interview, selection and hiring procedures to recruitment committees
• Consults departmental chairs and faculty on administrative procedures and policies
• Administers faculty research and office space allocations (Trail, Lady Eaton, Gzowski, Otonabee and Champlain College)
• Reviews and approves CUPE 1 Course Instructors, Workshop Leaders, Course Assistants Postings
• Maintains the official Rights of First Refusal results.
   

Francisca Eckstein @7547

Administrative Coordinator

• Co-ordinates, reviews and disburses the TUFA and CUPE teaching support funds for all divisions
• Administers the CUPE professional expenses fund
• Manages and maintains Office of the Dean Website and TUFA postings
• Disburses academic assistant budgets for the Social Sciences and Humanities undergraduate divisions
• Provides guidance on TUFA, CUPE 1 and CUPE 2 Collective Agreements and administrative policies to academic units
• Reviews, approves and posts CUPE 1 Lab demonstrator, Marker/Grader job advertisements, CUPE 2 Academic Assistants and Student Marker job postings 
• Reviews and coordinates CUPE 1 hiring recommendations, offers of appointments, offer acceptances
• Reviews and approves CUPE 2 Academic Assistant, Student Marker position hires and authorizes payroll disbursements 
• Coordinates the approval and registration of CUPE Humanities and Social Sciences reading courses 
• Provides on boarding and training assistance to undergraduate academic unit staff and faculty
   

Kelsey Verboom @1243

Administrative Coordinator

• Schedules appointments for the 2 divisional deans and associated committees
• Oversees the course syllabi submission procedures 
• Coordinates the approval and registration of TUFA reading courses, community based research projects and practicum course applications 
• Coordinates the TUFA faculty performance management cycle (APR) 
• Coordinates the TUFA sabbatical application cycle and TUFA EYS
• Prepares TUFA offers of appointment and coordinates recruitment and relocation expenses 
• Administers the TUFA Professional Expense and Startup Funds.
   

Patricia Smith @ 7196

Administrative Coordinator

• Disburses Lab demonstrator and academic assistant budgets for the Sciences undergraduate divisions
• Provides guidance on CUPE 1 and CUPE 2 Collective Agreements and administrative policies to academic units
• Reviews, approves and posts CUPE 1 Lab demonstrator, Marker/Grader job advertisements, CUPE 2 Academic Assistants and Student Marker job postings
• Reviews and coordinates CUPE 1 hiring recommendations, offers of appointments, offer acceptances
• Reviews and approves CUPE 2 Academic Assistant, Student Marker position hires and authorizes payroll disbursements 
• Coordinates the approval and registration of CUPE Sciences reading courses 
• Provides on boarding and training assistance to undergraduate academic unit staff and faculty 
• Supports the course syllabi submission procedures.