The Vice-President, Finance and Administration oversees the management of a variety of administrative and operational services, including Human Resources, Physical Resources, Financial Services, Information Technology, Risk Management, Athletics and Conference Services. For more information, visit the Vice-President, Finance and Administration web site.
General Records
External Organization Files
CSAO, CAUBO, Conference Board of Canada, Peterborough Chamber of Commerce, MTCU, COU
Retention: indefinite
Board Committee Working Files
Retention: 3 years
University Committee Files
Nature Areas Subcommittee, Space Utilization & Construction Management Committee, Facilities & Grounds Advisory Committee, Administration Planning Group and the Student Centre Task Force
Retention: 7 years, then move agendas and minutes to Archives
Financial & Budget Records
Retention: 3 years
Ongoing Projects Records
Retention: while still active + 1 year following project completion
Historical Records
Including pension structure files and legal documents
Retention: indefinite
Contracts
Office of primary responsibility where signed by VP
Retention: 7 years following contract end date
Construction Project Files
Retention: while still active + one year following project completion
Legal Files
Retention: 7 years (or as long as legal advice remains operational)
Personal Information Databanks
Personnel Files
Common to all departments