The Centre for Human Rights, Equity & Accessibility provides confidential advice to individuals who feel that they may have a rights-related problem under the university's Policy on Discrimination & Harassment and/or who wish to discuss possible options for resolution. The office is also responsible for administering the university's commitment to Accessibility [informed by our obligations under the Ontarians with Disabilities Act (ODA) and the Accessibility for Ontarians with Disabilities Act (AODA)] and its equity/diversity initiatives. For more information, please go to the web site.
General Records
Office Management
Keys, IT training, IT and communications information
Retention: 5 years
Accessibility
Subcommittee notes, general information from external resource groups, university directives, correspondence
Retention: 5 years
Employment Equity
Subcommittee notes, general information from external resource groups, university directives, correspondence
Retention: 5 years
Human Rights Education
Subcommittee notes, general information from external resource groups, university directives, correspondence
Retention: 5 years
Financial Records
Invoices, expense claims, budget statements
Retention: 5 years
Presidential Advisory Committee on Human Rights, Equity, and Accessibility
Agenda, minutes, appointments
Retention: 5 years
Personal Information Databanks
Human Rights Advice/Assistance Files
Legal Authority: Trent University Act 1963
Information Maintained: names, address, telephone, e-mail, inquiry documents, advice/assistance documents, mediation notes, investigation reports
Individuals in Bank - staff, students, faculty, other Trent community members
Uses: Contact, advising, assisting, referring
Users: Director of Human Rights, Equity & Accessibility
Retention & Disposal: as set out in the current Discrimination and Harassment Policy for confidential advice (2 years beyond April 30) and formal investigation proceedings (7 years beyond April 30)
Personnel files
Common to all departments