Archives: Record Groups. Vice-President (Finance)

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RG 3

Extent: 9 m

Access: Restricted.

Introduction

From 1966 to 1973, John Leishman was Controller and, from 1971, also Vice-President (Finance). The office was split in 1973 and there was a Vice-President (Finance) and a Controller (Peter Lewis). John Earnshaw became Vice-President (Administration and Finance) in 1981 as John Leishman moved to the position of Executive Vice-President (External Relations and Financial Affairs). John Earnshaw held the office until August 1991. Nancy Sullivan became Vice-President (Finance and Administration), 1991-1994.

Records from the finance office were forwarded to the Archives in 1979, 1981, and 1991. John Leishman was the incumbent during this period. When the financial services office vacated Bata Library in 1994, yearly account registers and other financial records were transferred to the Archives. Two further boxes of records, one relating to the Senate Budget Committee and covering the years 1985-1992, and one of 1970's correspondence, were transferred at a later date, and are unaccessioned. 

Series A: Budget

Loose on shelf

Receipts and disbursements, 1963-1964

Receipts and disbursements, 1964-1965

Receipts and disbursements, 1965-1966

Receipts and disbursements, 1966-1967 

Box 1

Ledger, 1963-1965

Ontario Universities Captial Aid Corp debenture register, 1965-1984

Central Mortgage & Houseing loan register, 1967-1986

Trust expenditure book, 1965-1971

Budget & account ledgers, 1970-1971

Budget & account ledgers, 1970-1971

Budget & account ledgers, 1970-1971

Budget & account ledgers, 1970-1971

Budget & account ledgers, 1971-1972

Budget & account ledgers, 1971-1972

Budget & account ledgers, 1971-1972

Budget & account ledgers, 1971-1972 

Box 2

Budget & account ledgers, 1972-1973

Budget & account ledgers, 1973-1974

Budget & account ledgers, 1973-1974

Budget & account ledgers, 1973-1974

Box 3

Budget & account ledgers, 1974-1975

Budget & account ledgers, 1974-1975

Budget & account ledgers, 1975-1976

Budget & account ledgers, 1975-1976

Budget & account ledgers, 1976-1977

Budget & account ledgers, 1976-1977

Budget & account ledgers, 1977-1978

Budget & account ledgers, 1977-1978

Budget & account ledgers, 1977-1978

Budget & account ledgers, 1977-1978

Budget & account ledgers, 1978-1979

Budget & account ledgers, 1978-1979

Budget & account ledgers, 1978-1979 

Box 4

Budget & account ledgers, 1979-1980

Budget & account ledgers, 1979-1980

Budget & account ledgers, 1979-1980

Budget & account ledgers, 1980-1981

Budget & account ledgers, 1980-1981

Budget & account ledgers, 1980-1981

Budget & account ledgers, 1983-1984

Report to COU, Trent University, 1975, 1976, 1977, 1978

Series B: Trent University Property Documents

Sherbrooke and Rubidge Streets: Deeds, surrogate court records, sale of property to Peterborough Board of Education, & thence to Trent University, 1844-1964

Deeds – Lot 5 & 6 east of George Street, 1911-1964

Deeds, mortgages & fire insurance - Lot 13, London Street

Deeds, mortgages, survey - south half of Lot 21, Smith Township, 1899-1963

Kerr property (Dublin Street) documents – 1857-1950

Ledger Books (x2, green covers): Property notes regarding 751 George St., 310 London St., land purchases in Peterborough and Douro and Smith Twps., purchase of furniture for Rubidge Hall, Traill and Robinson Colleges: 1963-1964.  

Box 5

(not to be retrieved: use photocopies in Reading Room)

Property appraisals & annexation documents: Smith Township, Douro Township, Hamilton Township (Vogrie – Bagnani property) 

Box 6

(not to be retrieved: use photocopies in Reading Room)

Property appraisals: Smith Township, Douro Township, City of Peterborough (Rubidge Hall, Barnardo Avenue, etc.) 

Box 7

Sketch, floor plan, Rubidge Hall & Kingdom House (267 Stewart Street)

Physics & Chemistry Building, 1965-1967

Physics & Chemistry Building, 1965-1967

Physics & Chemistry Building, 1965-1967

Physics & Chemistry Building, 1965-1967

Physics & Chemistry Building, 1965-1967

Physics & Chemistry Building, 1965-1967

Physics & Chemistry Building, 1965-1967

Physics & Chemistry Building, 1965-1967 

Box 8

Physics Building: Brief to the Architect

Bovair (McIlmoyle) property dispute, 1987-1989

College V (Otonabee), 1968-1970

College V (Otonabee), 1968-1970

Library, 1967-1969

Lady Eaton College, 1967-1969

Science Complex, 1967-1969

Science Complex, 1967-1969

Science Complex, 1967-1969

Campus properties, 1965-1969 (includes sketches re Smith Township & Douro Township)

North House collective (PRC) re Jung House & the sale of Rubidge Hall, 1977-1984

Rubidge Hall: sale, appraisals & offers to purchase, 1979-1984

College V (Otonabee), 1971-1978 (Fairfield & Dubois)

College V (Otonabee), 1968 (Fairfield & Dubois)

Foundation Company of Canada, 1967

Eastwood Construction Company, lease, 262 Rubidge Street, 1970

Nassau Power House, 1971

Headquarters House, 283 King Street, 1971

Percival Building, 1968-1970

W.P. Lett re Robinson College addition, 1970

P.U.C. re College V (Otonabee), 1971

United Community Services of Peterborough & District, 1973

van der Meulen Associates, 1968

Introductory report to Brief on Staging Building by T. Nind, Dean of Science, 1967

Champlain College: deficiencies, 1968

Athletic Bubble, 1969

Board of Governors property committee, 1973-1974

Board of Governors property committee, 1977-1978

Feasability study: Private development of university lands for student housing, 1977

W.P. Lett re PRC, feasability study, 1969

Catharine Parr Traill College: additions & renovations, 1967-1968

Instructions to project architects, 1967

R.J. Thom: architect agreements, 1967

Architects’ fees, 1965-1970

Architects’ fees, 1968

Joint Committee on Architecture, 1964-1968 

Box 9

Capital Projects: Rubidge Hall

Capital Projects: Athletics, 1974-1975 

Series C: General Office Files

Box 10

Athletic “Bubble”, 1970

Peterborough Ski Club, 1970

Polycom Systems Ltd., 1969

Royal Ontario Museum, 1970

Saint Peter’s Auditorium, 1969

Telus Instruments, 1975

Theatre Services, 1977

Turtle II, 1966-1975

University of Toronto – Computing, 1973

Capital Projects: Peterborough By-Pass, 1974-1975

Capital Projects: High Level Bridge, 1966-1974

Committee on Names

Fiscal Consultants Ltd., 1976

Editorial Committee publication relating to Trent “The First Ten Years”

Trent Day-Care, 1976-1978

Budget: Journal of Canadian Studies, 1977-1978

Association of Universities and Colleges of Canada (AUCC), 1976-1977

Auditors, 1975-1977

Canadian Association of University Development Officers (CAUDO) - (John Leishman - President), 1979-1980

Kinsman Club, 1977-1978

Liquor Licensing Board of Ontario (LLBO), 1975-1976

Leishman: commissioner for affidavits, 1968, 1971, 1977 (on top of boxes: 1974, 1987) 

Box 11

Ontario Arts Council, 1974-1975

Pension Plan, 1977-1978

Board of Governors: Task Force on Pensions, 1975-1977

Pension fund: 1976-1977

Pension trust agreements: 1969-1974

Committee on Pensions: minutes, 1984-1988

Peterborough Rowing Club, 1973-1975

Peterborough City Council, 1973-1974

Student occupation: 1978

Woods, Gordon & Company, 1976

Trinity College: allegations, 1978-1979

Redundancy, 1978-1979

Trent Staff Council, 1979

A.T.S., 1976-1977

All-Electric Campus, 1967

Animals for Research, 1968-1972

All-weather track, 1976

Kinsman Club, 1970

Estate of Charles John Ray, 1979

Bequests, 1968-1975

Civic Data Centre, 1975-1984

Bell Telephone, 1977

Blue Cross, 1972

Brora Centre/Neathern Trust, 1977

Northern Sound, 1970

Teacher Education Program, 1973

Debentures, 1965-1986

Canadian Forum, 1975-1988

Canadian General Electric, computer time sharing, 1968-1973

Canadian Images, 1982-1989

Canada Life Assurance Company, 1972-1978

Carleton University computer use, 1973

Chester Electronic Laboratories, 1967-1968

City of Peterborough – By-law 1965-3 “to authorize the making of grants to Trent University”, 1981

City of Peterborough – foot bridge, 1968

Peter Lewis: commissioner for taking affidavits, 1974

Computer Services Company: time-sharing, 1970

Computer Sciences Canada, 1970

Confederation Life, 1970-1978

The Connoisseur Shop, 1968-1969

Frost/Montgomery grant, Canada Council, 1973-1975

Canada – Indian and Northern Affairs, 1974

Audio-Library program, 1974, 1977

Audio-Library, 1977-1978

Wildlife Sanctuary - Young Canada Works Program, 1977

Canada – Solicitor General, Warkworth Life Skills project, 1973-1976

Canada – Supply and Services, Centre for Inland Waters, 1973-1975

Canada – Department of Indian Affairs and Northern Development, contract re Kejimkujik National Park, 1971

Ontario – Ministry of the Environment: Biology Department Cytology Lab, 1973-1975

Audio-Library program, 1973

Ontario Economic Council, 1974

Science Council of Canada, Chapman research project, 1973-1975

Canada – Supply and Services, Ecol. Mysis Relicta Kootenay Lake, B.C., 1976

Canada Life Insurance, 1970

Food Services – Beaver, 1967-1985

Food Services – Beaver, contracts, 1983-1988

Food Services, 1982-1983

Food Services, 1982-1989 

Box 12

Student occupation, March 1981

Trent University organization chart, 1976-1977

Apartheid Committee, 1979-1980

Administrative records, 1974-1989

Administrative records, 1977-1983

Departmental matters, 1981-1982

Administrative records, 1989-1990

Alternatives, 1982

IRB (Inflation Restraint Board of Ontario), 1983-1985

Trust funds, 1970

Mackenzie Gallery, 1982-1986

Radiation Safety Committee, 1986-1987

Provincial audit, 1967-1968; 1981-1982; 1985

Provincial audit, correspondence & related documents, 1986-1987

Provincial audit, correspondence & related documents, 1987

Provincial audit, correspondence & related documents, 1988

Provincial audit, correspondence & related documents, 1988

Provincial audit, correspondence & related documents, 1988

Provincial audit, correspondence & related documents, 1989-1991

Peterborough Rowing Club, 1973-1986

Trent Student Union/Arthur, 1974-1975

Cranstron - Anthropology – artifact, 1988-1989 

Box 13

1972-1978

Budget Implementation Committee (BIC)

Budget Review & Planning Committee (BRP)

Budget Review & Priorities Committee (BRP)

Box 14

Senate Budget Committee, 1985-1992

Box 15

Transportation – bus, cars, parking, 1970-1983

Transportation, 1982-1983

Transportation Committee, 1983-1985

Transportation Committee, 1985-1989

Health & Safety Committee, 1986-1987

Health & Safety, WHMIS, 1988-1989

Human Resources Information Systems, 1991-1992

Funding, Transition Assistance, 1992

Funding, Transition Assistance, 1992

Funding, Targeted Assistance, 1992-1994

Liquor Policy, “Bacchus,” 1989-1992

Bookstore, 1983-1987

Trent Student Union – Trent Central Collective, 1983-1984

Box 16

The Booktree Bookstore, 1988-1994

Peter Robinson College, 1987-1996

Traill College, 1982-1994

Bata Library, 1976-1992

Box 17

File

Concordia University: Fabricant episode and “Integrity in Scholarship” 1994

Otonabee College: Common Rooms and Academic Space, 1988-1989

Otonabee College: general matters, renovations, 1981-1995

Lady Eaton College: staffing, security, vandalism, donships, renovations, residence, 1983-1995

Julian Blackburn College, 1982-1993

Colleges – General, 1981-1994

Planning Diaries, V-P (Finance) and Secretary: 1992 (2), 1993 (2), 1994 (3), 1995, 1996 

Box 18

Correspondence, John E. Leishman, 1972-1982

NOTE: Materials received from Professor Jack Lodge relating to Rubidge Hall. 

Box 19

Rubidge Hall: senior common room, 1963-1967

Rubidge Hall: correspondence, 1965-1966; re furniture, renovations, equipment, architect’s (R.J. Thom) recommendations & floor plans; file includes correspondence with contractor Charles Huffman

Rubidge Hall: Renovations Committee, correspondents include Charles Huffman, Ron Thom, Dick Sai-chew, Alistair Grant, Professor Denis Smith, 1965

Rubidge Hall: Renovations & Furnishings Committee minutes, 1965

Rubidge Hall: furniture & furnishings, 1965

NOTE: Material added January 2007.

Box 20

Symons Trust, 1993-2005

Box 21

Walk-Home program: includes newspaper articles, 1992-2004; photographs (23 plus 7 CDs), 2007; correspondence, 2003 & n.d. Note: the Walk-Home program operates through Risk Management which is overseen by the Office of the Vice President, Finance and Administration. Received in 2016 via Giuliana Giancotta.

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