Archives. Record Groups. Otonabee College

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RG 8

Extent: 1.5 m

Access: Restricted.

Introduction

Otonabee College was officially opened on the west bank of the Symons Campus, Trent University, in 1973. Masters have been Robert Carter, Gary Aitken, Elwood Jones, Finn Gallagher, Gordon Johnston, Robert Annett, and Ivana Elbl (current).

These records cover all aspects of Otonabee College: Council minutes, administrative matters, Japanese Thought and Culture Program materials, College handbooks, Dennis Lee project, student housing, and Cabinet matters. The records are dated 1972-1981.

Box 1

Folder

1. Administrative-Financial, B.R.P. minutes, energy management reports, circuletters to college heads (some annotated), financial correspondence, repairs and alterations, budgets, etc. 1974-76

2. G.A. Macdonald: correspondence 1973-74 re: furnishings, PRC townhouses

3. Admission procedures, Oct 1976, College Admissions Report, manual

4. Administrative (General) Robert Page's "Report on Aspects of  the Administration Machinery at the Assistant and Secretarial Level of the Four Existing Colleges of Trent University," 1973 - Potpourri on Wenjack

5. M.J. O'Brien: correspondence, security 1973-74

6. R.M. Sadlier: circuletters, correspondence re: enrollment, general administrative matters; Robert Carter appointment; report on OC conference facilities 1972-74 

7. Dennis Lee project: correspondence, clipping with Sean Kane and Bronfman Foundation

8. Dennis Lee writer-in-residence, fall 1975 

9. Athletic Department: brochures, equipment prices for OC purchases, 1973

10. Athletic programming reports 1973-74

11. Robert Carter correspondence re: Physical Fitness Workshop 1976

12. Ontario Campers Culture Association, 10 July 1973

13. Audio Library programme: appeal for readers 1974; correspondence 1976 re: CBC use of tapes from Chinese Thought Series 

14. Audio-Visual 1973

15. Biology Department: 1973 re: housing for ecology students

16. Board of Governors: minutes, correspondence 1973-1976

17. Bus schedules 1972-76

18. Canada Council Awards

19. Canadian Federation of University Women 21 Feb 1974

20. Canadian Writers' weekend 16 Oct 1973

21. Careers: 1973 public service

22. Cars and parking: 1976; 1973 re River Road barrier

23. Committee report 1976-77

24. Catering services - Beaver Foods 13 Aug 1973

25. Colleges - general: 30 Nov 1970; Committee on Colleges paper "The Colleges at Trent: What Next?"

26. Graduation 1975: program, invitations, guest list, graduation dinner items

27. Convocation 1976 spring and fall

28. FCE founding, role of 1975-76

29. Council of Fellows Constitution (OC) draft: minutes of fellows' meeting 1973

30. Fellows' general correspondence: circuletters, draft constitution; "prospective fellows" meetings; 1976

31. Council of Fellows general meetings: 1973-1975 minutes

32. Fellows' list 1973-74 to 1976-77

33. Fellows - circuletters 1973-1975

34. Collegiate re-organization: minutes, correspondence, drafts of constitutions, 1974-76; job descriptions for administrative assistant and senior tutor; budget figures

35. College Council 1975 constitution

36. 1972-74 minutes, correspondence with Master and Ombudsperson

37. Future correspondence and business for College Council 1975

38. Restructure: "A Proposal for Academic and Collegiate Reorganization"

39. Champlain College general: Council and Cabinet minutes 1973-76

40. PRC General: 1974-76

41. LEC: 1973-76

Box 2

1. CPTC: Council and Cabinet minutes 1974-77 directories

2. College Heads: academic departments staff lists; energy consumption monthly reports; circuletters and memos; Robert Carter's "First Annual Report from the Head of Colleges 1973-74"

3. OC Academic Committee correspondence 1973-75

4. College V Committee 5 Jan - 29 April 1968 

5. COAP: leaves policy report April 1975

6. Committee on Colleges minutes 1972-73; 1975

7. OC Dining Rooms Committee 1974 re OC/CC meal, exam arrangements; minutes 6 Dec 1973

8.  OC Executive Committee: Joint Executive 1973-75 SRC materials

9. Fine Arts: special project correspondence print materials, course and other proposals for OC - development 1974-75

10. Performing Arts Committee correspondence re: concert series 1974-75

11. OC House Committee: minutes. memos 1973-74

12. Presidential Advisory Committee on the Status of Women: correspondence

13. OC Room Allocation Committee: JCR uses and improvements

14. Site Development Committee: brief to Architect, College V 1968; OC renovations: SDC minutes and correspondence

15. Special Review Committee: Interim Report 1973

16. Subcommittee: BRP items 1973; interim report

17. Undergraduate Student Committee: 1973

18. Conferences 1973-75 bookings; OC arrangements, related correspondence

19. Convocation: 1974 (Fall) arrangements

20. Creativity Series: correspondence 1975-76; program details re: The Social Function of Art

21. Department of English: 1975 re: Hugh Kenner; S, Kane paper on "Literature as a System" 1974; OC/Department liaison re: Roper Symposium

22. Dining Hall equipment: list, chair cover samples, procedural materials

23. Dining Hall subcommittee on Dining Arrangements: meal counts (LEC) cost-cutting measures

24. Enrollment - 1972-77

25. Entrance Scholarships: 1975-76 lists; 1974-75 lists

26. list nd

27. Examinations: S.S. 1975; 1974-75 timetables; OC arrangements 1974

28. Fees: circuletter re fee payments, routine memos 1974-75

29. SDF: press releases 1975

30. Development Fund: correspondence

31. Health Services: acquisition of student medical records; landlord tenant agreements; x-rays clinics

32. Student Housing Service: copy of Joan Doyles' reports 1973-76

33. Mid year reviews proposals from senior tutor 1973-74

34. Native Studies program proposals: 1969-76 re: correspondence and briefs

35. Founding Peoples of Canada: Nind/Carter correspondence re: "Thematic Decor for Otonabee College" 1973

36. Native Studies: correspondence re: pow-wows; N.S. Department materials/liaison re: native artists at Trent, brief 1972-76

37. Part time Studies 1974

38. Registration 1974-75: advance planning, fees

39. 1973-74: form letters, procedural items

40. Report and recommendations for the Subcommittee on Experimental Programmes 1970

41. Report of Senate Subcommittee on Teaching Methods and Curriculum 1969

42. Third report on Teaching Methods June 1967

43. Suggested revisions to 2/42 May 1967

44. Procedures for selection of the Head of a new College

45. Reports: Tenure and Reappointment 1969 and 1973 COAP working interpretation

46. Registrar's Office: Carter/Cole on OC/office liaison; miscellaneous senate materials 1972-75

Box 3

1. Safety: 1974

2. SDF press releases

3. Special Events SCR, guest lecturers, visitors 

4. Graduates 1973-74

5. Student employment placement centre: memos re: bursaries and payment for part time student help

6. OSAP bursary letter

7. Student awards file loan appeals, bursary appeals, lists of scholars 1973

8. Student account balances 1975 marks release policy

9. Summer assistance applications, hiring letters 1973

10. Memos to supervisors of study 1973

11. Supervisors 1973 lists by supervisor; "The Supervisory System" 1974-75

12. Telephones 748 exchange

13. Studio Lab Theatre: funding, correspondence, production materials, on related OC cultural events, OC Fine Art Committee and artist-in-residence program 1974

14. Theatre Trent: program Prime of Miss Jean Brodie 1974

15. Town and Gown Concerts 1973-74, 75-76

16. Travel grants 1973-76

17. Computer Services

18. TSU minutes of executive; OC participation in 1973-75

19. Trent OC Club membership and special events

20. Trent Water Group: minutes, OC liaison, member profiles 1972-73

21. Under Attack: freedom of speech issue 1974 (Jan) see Arthur

22. United Way Campaign 1973

23. University Affairs: OCUA briefs, SDF memos to College Heads; OC Master's Report 1972, miscellaneous on cultural facilities

24. CUA: 1973 brief

25. Matchette Foundation: re grants OC projects

26. Yale College courses 1973

27. Carleton University "Archives" computer reference system 1973

28. McGill-Queen's University Press correspondence 1974

29. Queen's-Trent Teacher Education Program: lecture series proposed to exchange 1973

30. McArthur/Crawford Social Studies in Ontario Elementary Schools, 1973

31. Seminars SGWU definition and 1972 proposal

32. SGWU Innovation Report: course outline (Phil 621); Nietzsche Bibliography; OC Assistant to Master

33. SGWU - faculty and students

34. Yale college - see 3/26

35. Theatre - OC correspondence re use 1973-74

36. Theatre dedication - 1974

37. Vietnam 1973-74

38. Organizational Charts: Trent and other Universities Student Services

39. Foreign Students TISA liaison 1977

40. Student Personnel Administrators 1976-77

41. Areas of activity

42. Ontario Committee on Student Affairs - Helsing's conference report 1977

43. OACUHO (University Housing Officers) 1977

44. Selection of residential staff

45. Executive Council - minutes, correspondence 1977

46. Otonabee Council list of members and  committees, minutes, agenda, constitution 1977-78; search committee for interim Head, 1977-78; Report of Administrative Review Committee 1977

47. Council of Fellows: minutes, reports (annotated); college head list of responsibilities; opinion poll: summary and raw returns 1977-78

48. Committee on Colleges - minutes, agenda 1977

49. Heads of College Committee: budgets, student accounts, cost savings proposals, 1977-78; minutes, exhibits, residence agreement

50. Student accounts 1977 - circular; accounts receivable summaries Jan 31, 1978

51. Student aid 1978-79

52. College programme: LEC visitors 1976-77 summary OC prospects

53. Orientation Day proposed for Aug 5, 1978

54. Fitness programme: Carter/Sitken/Goldie correspondence 1976

55. Residence life: OC code of conduct; don's review committee; copy of residence survey

56. Administrative positions

57. Senior tutor D. Page outline of duties 1975

58. Job description (of College officers, dons etc.): residential judicial system

59. College appointments: Spring 1977 correspondence

60. Japanese Thought and Culture - program and funding sources 1973-74

61. Japanese Thought and Culture – program

62. Japanese Thought and Culture - accounts, invitations, brochures, memos and design materials

63. Japanese Thought and Culture – funding correspondence 1974; review summary of the series; invoices; itineraries; confirmations of guests; thank-you; visiting lectureship proposals

64. Japanese Thought and Culture - funding correspondence invitation, proposed budget

65. Japanese Thought and Culture - Japan Series, invitations to prospective participants 1974

66. Japanese Thought and Culture -promotional material; series review Oct 1974-Jan 1975; posters, brochures ads

67. Japanese Thought and Culture - early formative materials Dec 1974-March 1974

68. Toyota visit

Box 4

1. Creativity Series 1975-76: organizational correspondence, funding, etc.

2. Financial, budgets

3. Promotional and advertising

4. Early proposals 1974-75

5. Miscellaneous notes

6. Contemporary Chinese Thought: “An Inaugural Series Marking the Opening of Otonabee College” 4 Oct 1973

7. Contemporary Chinese Thought program drafts, funding correspondence with panelists 1973

8. Contemporary Chinese Thought invitations 1973

9. Contemporary Chinese Thought correspondence accounting

10. Contemporary Chinese Thought copies of Arthur article Oct 1973

11. Hamilton Philharmonic Institute: concert/lecture series by, presented by OC Fine Art Committee, 26-28 Jan 1976 8x10 photos, poster paste up, brochures; OCFAC posters of other events

12. Hamilton Philharmonic Institute and Canadian Brass

13. Hamilton Philharmonic Institute correspondence funding and invitations 1975-76

14. Hamilton Philharmonic Institute OCFAC materials

15. PHI follow-up correspondence; school board liaison; list of activities presented in Associates in Residency Program 1976

16. OC Handbook preliminary notes 1975

17. Duplicates of drafts 1975

18. Typescripts 1975

19. 1975

20. 1975 Handbook – paste-ups 1974-75

21. Revisions to 1974 OC Handbook

22. Revisions to 1974-75 Handbook for 1976 preparation

23. OC Handbooks; Help! (Intro Week Guide); Nicholas Knock; Moving to the Clear (1976 Poems from Trent University, introduction by Dennis Lee); Otonabee Oracle; Constitutional Review committee materials; Bob Komarnycky Memorial Programme; and bulletin 20, Experimental College, Tufts University, Fall 1972

24. Miscellaneous cartoons, postcards, etc. 

25. "Ode to "C" House Dons" (poem from students of Otonabee College to Dons David & Sharon Lasenby, 1972; item received from David Lasenby 2010)

Box 5

Residence survey – returned questionnaires

Microfilm (3 rolls) re College V (architectural drawings and contract specifications)

Loose: OC poster half tones 

Additional material received from College Office June 2011

Miscellaneous publicity materials

Trent Cabinet - Drawer 8 (in Folder "Lectures & Conferences")

1. George Raab: Scratch One-Print Two

2. JA Blair: Is there any obligation to reason well?

3. Canadian Images – cash bar poster

4. John Cage and the Art of Stillness (lecture by Professor Alan M. Gilmore)

5. An Introduction to the Mysteries of China (Dobson lecture, OCSCR) 1981

6. OC Christmas Dinner 1980

7. Professor John Blacking – Queen’s University Belfast (South African lecture – OC Cultural Committee; Cultural Studies Programme)

8. Peterborough Historical Society used book sale

9. Professor JA Sharpe – Crime and Punishment

10. The Chinese Cultural Heritage – WACH Dobson lecture series (OC Cultural Committee)

 

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