RG 13
Access: Restricted.
This is an artificially created fonds relating to successive fundraising campaigns. Fundraising campaigns have existed at Trent as an on-going process. The earliest campaigns, Founding and Development, were succeeded by the Second Decade Fund, the Continuing Advancement Fund, the Fund for Excellence, the For Tomorrow Campaign and the Beyond Our Walls campaign. Also included is the Annual Fund.
Series A: Founding Fund
The Trent University Founding Fund was established in 1962 and ran 1963 to help take care of the monies it would take to build Trent University. Ernest C. Braund, a Peterborough businessman, became the chairman for the committee. Before 1969 the monies raised had started to run out. The target goal was placed at $1.52 million. (Taken from: Cole, A.O.C. "Trent: The Making of a University, 1957-1987." Peterborough: Trent University Communications Department, 1992.) The campaign was staffed by G.A. Brakeley & Co.
Box 1
Final report, April 1963 (x2)
Minutes of Founding Fund Management Committee, 1962-1963
3 donation ledgers
Detailed Founding Fund Management Committee minutes with treasury & budget reports
TUFF organization handbook
Correspondence with donors, 1964-1975
Trent University Draft Planning Report on Financial Development Program, April 1966
An Opinion Analysis & Plan of Action for Trent University, 1966, prepared by G.A. Brakeley & Co.
Loose ledger sheets re personal & corporate donors, 1963
Accounts ledger
Reception, 1963
General corporations, 1963-1964
Donations, correspondence, 1962-1964
Dean T.H.B. Symons, 1963
Advance pledges, corporations, 1963
G.A. Brakeley, 1960-1963
Advisory committee, 1962
Area gifts division, 1963-1964
Campaign bulletins, 1963
Employee gifts, 1963
Labour union – electrical workers, 1963
Honorary sponsors
National corporations, 1963-1964
Notes for speakers, 1962
Loose on top of Box 1: 3 donor ledgers.
Series B: Development Fund
The Development Fund was established in 1969 and ran through 1974 with a goal of raising 5 million dollars. The campaign was supposed to culminate in 1969 but at that time had only raised about 2 million dollars.
Box 2
Correspondence with donors A-E
Correspondence with donors F-H
Correspondence with donors I-M
Correspondence with donors N-R
Correspondence with donors S-Z
Development Fund brochure
Correspondence re delinquent notices
Donors (amalgamation)
Correspondence, in-plant solicitation division
Advance donors, 1969-1971
Handbook, policies, procedures, targets, reports
Management Committee 1968-1970
Peterborough Committee minutes, 1968-1969
Annual Giving Program: notes & goals 1974
Correspondence, Peterborough Committee
Treasury, general correspondence
Correspondence, Peterborough Advance Corporation Division
Correspondence, Peterborough Advance Personal Division
Correspondence, Peterborough corporations
Correspondence, Executive Committee Peterborough Committee
Correspondence, Peterborough, general personal
Correspondence, hospital division
Correspondence, teaching division
Correspondence, municipal division
Correspondence, outside Peterborough division
Correspondence, general corporations, Peterborough
Reconciliation statements
Comparison between Founding Fund and Development Fund
Peterborough treasury reports
Gift analysis reports
Breakdown of prospects on treasury reports
National general corporations, follow-up
Other Ontario personal, follow-up
Other Ontario personal, refusals
Chartered accountants, donated
Chartered accountants, follow-up
Ottawa, follow-up
Ottawa, refusals
Montreal corporations, follow-up
Montreal personal, donated
Honorary sponsors, donated
Honorary advisors, donated
Toronto workers, donated
Toronto workers, refusals
Alberta personal, donated
Board of Governors, follow-up
Correspondence, university division
Students, donated
Alumni, donated
Corporations index & assigned canvassers
Box 3
Leishman file, 1966-1968
Fundraising Committee: members and minutes, 1967-1969
“About Trent and the Fund”, “Newsletters”, “Final Report”, 1969-1974
Box 4
Slides for brochure (loose in box)
Correspondence, alumni
Correspondence, Bata suppliers
Correspondence, foundations
Correspondence, Management Committee
Correspondence, Honorary Advisory Committee
Correspondence, mining division
Correspondence, Ottawa region
Correspondence, Students’ Committee
Correspondence, Toronto region
Correspondence, Toronto region, chartered accountants
Correspondence, university faculty & staff
Correspondence, honorary sponsors
Key corporations, summary of progress
Correspondence, Montreal region
Correspondence, staff
Peterborough, general corporations, follow-up
Peterborough clubs & organizations, donated
Advanced personal, follow-up
Doctors, Peterborough, donated
Doctors, Peterborough, follow-up
Dentists, donated
Veterinarians, donated
Peterborough workers, donated
Peterborough workers, refused
General personal, donated
Administration, budget report forms
Administration, list department procedures
Administration, budget reports
Administration, personnel policies
Administration, petty cash records
Box 5
Situation reports
Administration, procedures
Administration, purchasing procedures
Rating analysis, key gifts
Administration, worker enlistment procedures
Gift range table
Team captains & canvassers
Assignments, correspondence
Correspondence, Trent
Ontario division, Tillsonburg
Miscellaneous correspondence
Replies, correspondence
Foundations, 1969
Publicity: newspaper clippings, press releases, 1968-1970
Series C: Second Decade Fund
The second decade fund merged with the Development Fund in 1974 and ended in 1980. The aim of the campaign was to raise 3.5 million dollars and the campaign actually raised 4 million.
Box 6
Organization, goals, publicity materials, sample letters, canvassers
Projects/needs, publicity pack, report (1974) on need for Second Decade Fund, report on development directions at Trent University (1974)
Symons Fund
Management Committee, 1974-1975
Treasury report, 1974-1975
Consultant, 1974-1975
Scholarships & awards
Fundraising gifts & pledges
Fundraising, Toronto
Goldie report, “Future Fundraising”, 1978
Final report, 31 December 1980 (loose on shelf beside Box 6)
Box 6
Series D: Continuing Advancement Fund
Memorial gifts
Correspondence, donors, etc., 1979-1981
Final report, 31 December 1981 (loose on shelf beside Box 6)
Series E: Fund for Excellence - (Future Fund)
The Future Fund (soon to be known as the “Fund for Excellence”) was launched in 1982 and was to run for 5 years with a goal of raising 5 million dollars.
Future Fundraising Committee, 1988
Future Fund, scholarships & bursaries, 1988-1989
Future Fund, shopping list, 1988
Future Fund, pamphlets, 1989
Future Fund, Trent Valley, 1988
Future Fund, foundations, 1989
Future Fund, financial implementation, 1988-1989
Future Fund, faculty campaign, 1988
Future Fund, planning, 1988
Future Fund, Fund for Excellence, 1983-1987
Fund for Excellence, official start in 1982 to 1984
Box 7
Fund for Excellence, CGE donation, 1982
Fund for Excellence, brochures, 1983
Fund for Excellence, organization chart, proposal
Fund for Excellence, Trent Valley phase, goals & plans, 1984
Box 8
Series F: For Tomorrow
The For Tomorrow Campaign was launched in 1989 with a target of raising $15,000,000 and was to run to 1991.
Fundraising campaigns – national personal donations (x2) (comparisons between Founding Fund, Development Fund, Second Decade Fund, Continuing Advancement Fund, and Fund for Excellence, 1963-1987)
Fundraising campaigns – Trent Valley personal donations (comparisons between Founding Fund, Development Fund, Second Decade Fund, Continuing Advancement Fund, and Fund for Excellence, 1963-1987)
Fundraising campaigns – national corporations & foundations (comparisons between Founding Fund, Development Fund, Second Decade Fund, Continuing Advancement Fund, and Fund for Excellence, 1963-1987)
For Tomorrow campaign: campaign handbook; photos of John Stubbs & donors; press notices; publicity print material, 1990
For Tomorrow campaign: labour council presentation, 13 March 1990
For Tomorrow campaign: university campaign
For Tomorrow campaign: rowing video (30 second blurb)
For Tomorrow campaign: staff meetings, 1989
For Tomorrow campaign :official kickoffs, February 1990
For Tomorrow campaign: public launch, October 1989
For Tomorrow campaign: publications
For Tomorrow campaign: report on the kickoff news conference, February 1990
For Tomorrow campaign: executive meetings, 1990-1991
For Tomorrow campaign: executive committee
For Tomorrow campaign: CGE employee canvass
For Tomorrow campaign: Binney & Smith Ltd. donation
For Tomorrow campaign: fundraising video: 7 files: script, shortlist, drafts & final copies
Series G: Annual Fund
Annual Fund: stationary
Materials added 2014 from Joanne Sokolowski
Box 9
Trent University United Way Campaign: Final reports, 1984-2013; photographs; certificates and awards; pledge letters 1983-2009 (incomplete)
Heart and Stroke Foundation: Trent Trailblazers Big Bike Team, 2005 (Team Spirit Award plaque with photograph)
Beyond Our Walls kick-off, October 18, 1999 (cassette tape)
Material added 2019; received from Bata Library
Wooden relief carving of Bata Library / by G.T. Warren (approx. 41 cm x 63 cm x 4 cm), with attached plaque titled "The Thomas J. Bata Library Endowment Fund" (note: located on top shelf near RG 13 boxes)